Manager, Company Secretarial

Agensi Pekerjaan Executive Recruiters; Putrajaya; On-site; MYR 180,000 - 240,000; Full time

Job summary

Agensi Pekerjaan Executive Recruiters is seeking an experienced Manager, Company Secretarial in Putrajaya. You will oversee the Corporate Secretarial function, mentor the team, and ensure compliance for listed and non-listed group companies.

You will plan and coordinate Board and shareholder meetings, draft minutes and resolutions, and provide governance advisory to the Board and senior management.

Qualifications

• ICSA qualification or an equivalent professional credential.
• 8+ years corporate secretarial experience, preferably with listed companies.
• Strong knowledge of Companies Act 2016 and Bursa Malaysia rules.

Responsibilities

• Oversee operations of the Corporate Secretarial function and lead a capable, collaborative team.
• Guide, supervise and mentor team members with coaching and feedback.
• Manage portfolios of listed and non-listed group companies with regulatory compliance.
• Plan and coordinate Board, Board Committee and shareholder meetings with materials.
• Attend meetings, produce minutes, resolutions and other corporate records.
• Provide corporate secretarial, governance and regulatory advisory support to Board and management.
• Prepare annual report disclosures, governance statements and Bursa Malaysia announcements.
• Support governance frameworks, policies and procedures aligned with regulations.
• Assist with corporate exercises, due diligence and special projects.

Skills

Leadership

Governance

Board meetings

Stakeholder management

Education

ICSA qualification or equivalent

Job description

Manager, Company Secretarial

Putrajaya, Malaysia

• Industry Property & Construction -Property Developer
• Work Experience 5+ years
• State/Province Selangor
• Country Malaysia

Job Description

Assist the Senior Manager and/or Head of Department in overseeing theoperations of the Corporate Secretarial function, while helping build acapable, collaborative and high-performing team.

Guide, supervise and mentor team members, offering coaching andconstructive performance feedback to support their development.

Manage a portfolio of listed and non-listed companies within the Group,ensuring compliance with all applicable statutory, regulatory and governancerequirements.

Plan and coordinate Board, Board Committee and shareholder meetings,including preparing, reviewing and circulating meeting materials.

Attend meetings and produce accurate minutes, resolutions and othercorporate secretarial records, following up promptly on decisions and actionitems.

Provide corporate secretarial, governance and regulatory advisorysupport to the Board, its Committees and senior management.

Prepare and review annual report disclosures, corporate governancestatements, Bursa Malaysia announcements, shareholder circulars and othercorporate secretarial documentation.

Support the development and implementation of governance frameworks,policies and procedures aligned with regulatory requirements and industry bestpractices.

Assist with corporate exercises, due diligence assignments, specialprojects and the compilation of statutory and corporate information.

Liaise with regulatory authorities, share registrars, auditors, legaladvisers and other professional advisers, ensuring statutory records andcorporate documents are properly maintained.

Requirements

• ICSA qualification or an equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Hands-on experience organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience, with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills, with the ability to engage effectively with directors, senior management and external advisers.
• Proactive and organised, able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.