AI-Savvy Executive Assistant to Managing Director

Private Advertiser; Selangor; On-site; MYR 50,000 - 75,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a proactive Executive Assistant to support the Managing Director. You will manage the MD’s calendar, prepare materials for management and board meetings, and follow up with department heads on decisions and deadlines.

The ideal candidate has a Bachelor's degree, 3–5 years in a senior support role, and is AI-savvy, able to draft correspondence, summarise information and protect confidential data. Strong English and Bahasa Malaysia are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Corporate Administration or related field.
• 3–5 years of EA/PA experience supporting senior management.
• Proactive and resourceful with scheduling, deadlines and commitments.
• AI-savvy: experience using AI tools to draft correspondence and summaries.
• Strong English and Bahasa Malaysia; proficient MS Office.

Responsibilities

• Manage the MD's calendar, prioritise appointments and coordinate meetings, travel and itineraries.
• Prepare and proofread correspondence, reports, presentations and briefing materials for the MD.
• Coordinate agendas, meeting papers and logistics for board and management meetings.
• Record key decisions and action items, track deadlines and follow up with owners.
• Liaise with directors, senior management, advisers and partners on behalf of the MD.
• Support special projects by gathering information and coordinating input across departments.
• Maintain organised records and handle sensitive information with discretion.

Skills

Proactive mindset

Communication skills

Time management

Attention to detail

Education

Bachelor's degree in Business Admin or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Private Advertiser in Malaysia is seeking a proactive Executive Assistant to support the Managing Director. You will manage the MD’s calendar, prepare materials for management and board meetings, and follow up with department heads on decisions and deadlines.

The ideal candidate has a Bachelor's degree, 3–5 years in a senior support role, and is AI-savvy, able to draft correspondence, summarise information and protect confidential data. Strong English and Bahasa Malaysia are essential.