Logistics & General Admin Executive

Wanhua Chemical Group; Kuala Lumpur; On-site; MYR 39,000 - 56,000; Full time

Job summary

Wanhua Chemical International PTE. LTD. (Malaysia Office) is seeking a Logistics & General Administration Executive to manage end-to-end logistics coordination, office administration and light financial tasks in our Kuala Lumpur office.

The role requires attention to detail, proactive communication and the ability to multi-task in a multinational environment. You will work closely with vendors, freight forwarders and internal teams to ensure smooth shipments, accurate documentation and timely

Qualifications

• Fluent in English (spoken & written) for daily business and vendor communication; proficiency in Bahasa Malaysia and Chinese is preferred
• Possess fundamental to junior logistics working experience
• Fresh graduates with relevant logistics major background are welcome to apply

Responsibilities

• Coordinate end-to-end logistics operations including shipment coordination, delivery scheduling, freight forwarding follow-up and cargo tracking
• Handle daily office administration tasks: supplies, meetings, visitor reception and document filing
• Assist in sorting, verifying and submitting daily expense documents, invoices and financial vouchers; basic data entry and filing
• Support ad-hoc operational tasks and assist the office management team as needed

Skills

English language

Bahasa Malaysia

Chinese

Education

Logistics major background

Tools

MS Office

Job description

Company: Wanhua Chemical International PTE. LTD. (Malaysia Office)

Position: Logistics & General Administration Executive

Employment Type: Full-Time

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About Us

Wanhua Chemical is a global leading chemical and new materials enterprise with businesses spanning across Asia, Europe, America and Oceania. Our Malaysia office is committed to supporting regional business development, supply chain operation and local daily administration. We are now looking for a proactive and detail-oriented talent to join our team, focusing on logistics operation management, as well as comprehensive office administration and financial auxiliary work to support the smooth operation of the local office.

Job Overview

This is a multi-functional general admin role withcore focus on logistics operations. The incumbent will be primarily responsible for end-to-end logistics coordination and documentation, and concurrently undertake daily office administration, basic financial processing and ad-hoc operational tasks. It is an ideal role for candidates with fundamental logistics experience who are willing to grow with a multinational enterprise.

Key Responsibilities

Logistics (Core Duty)

• - Handle daily logistics arrangement, including shipment coordination, delivery scheduling, freight forwarding follow-up and cargo tracking
• - Prepare, sort and verify logistics documents (delivery order, packing list, invoice, shipping documents and POD collation)
• - Liaise with freight forwarders, transporters and relevant third-party vendors to ensure on-time and smooth shipment execution
• - Maintain logistics data records, update shipment status regularly, and complete daily/weekly logistics statistics sorting
• - Assist in solving daily logistics abnormal issues and follow up on problem closure

Office Administration

• - Manage daily office routine work, including office supplies management, meeting arrangement, visitor reception and document filing
• - Support daily office operation coordination and internal & external communication liaison

Basic Financial Auxiliary Work

• - Assist in sorting, verifying and submitting daily expense documents, invoices and financial vouchers
• - Complete basic financial data entry, statistics and filing work as required

Ad-hoc Tasks

• - Assist the office management team with other daily operational and administrative assignments

Job Requirements

• - Language: Fluent in English (spoken & written) for daily business and vendor communication; proficiency in Bahasa Malaysia and Chinese is preferred
• - Experience: Possess fundamental to junior logistics working experience, familiar with basic logistics workflows and document processing
• - Skill Proficiency: Familiar with MS Office (Excel, Word, Outlook); able to handle data sorting and document preparation efficiently
• - Personal Traits: Detail-oriented, responsible, proactive, able to multi-task and prioritize daily work; good communication and coordination skills
• - Fresh graduates with relevant logistics major background are also welcome to apply

What We Offer

• - Stable full-time position in a top global chemical multinational company
• - Comfortable office environment at 1 Mont Kiara, Kuala Lumpur
• - Clear work guidance and good career growth opportunities