Logistics and Administrative Support

Tentacle Technologies; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Tentacle Technologies, Kuala Lumpur, seeks a proactive Logistics and Administrative Support professional to join our fast-paced technology sector environment. You will coordinate training events, manage end-to-end shipment logistics, and support procurement processes to keep the business running smoothly.

You will liaise with freight forwarders, raise PRs/POs via Ariba, and handle SAP-related goods receipt and documentation.

Qualifications

• Minimum 3 years' experience in operations, logistics, procurement, or admin support.
• Proficient in Microsoft Office; SAP/Ariba experience preferred.
• Bachelor's degree in Business Administration, Logistics, or related field.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate training events including venue booking, logistics preparation, and attendee tracking.
• Manage end-to-end logistics operations including shipment planning, packing, dispatch, and tracking.
• Generate Air Waybills (AWB) and oversee import/export documentation and customs clearance.
• Liaise with freight forwarders such as DHL and FedEx to ensure timely delivery and resolve shipment exceptions.
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) via Ariba, and manage goods receipt in SAP.
• Maintain engineer certification records and manage customer portals for PO retrieval, RFQs, invoicing, and service confirmations.
• Prepare quotations, invoices, and commercial documentation while providing general administrative support.

Skills

Logistics coordination

Procurement processes

Documentation handling

Microsoft Office

SAP/Ariba experience

Communication

Stakeholder management

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field

Tools

SAP

Ariba

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Tentacle Tech is an IT and software development consulting company serving some of Malaysia's largest enterprises. We deliver technology solutions, software development services, and IT consulting across multiple industries. We are looking for a talented professional to join our growing team.

The Role

We are seeking a proactive Logistics and Administrative Support professional to join a fast-paced technology sector environment in Kuala Lumpur. In this role, you'll be at the heart of operations, coordinating training events, managing end-to-end shipment logistics, and supporting procurement processes that keep the business running smoothly. If you thrive on multitasking and enjoy working closely with internal teams and external vendors, this role offers a rewarding opportunity to make a real operational impact.

What You'll Do

• Coordinate training events including venue booking, logistics preparation, and attendee tracking
• Manage end-to-end logistics operations including shipment planning, packing, dispatch, and tracking
• Generate Air Waybills (AWB) and oversee import/export documentation and customs clearance
• Liaise with freight forwarders such as DHL and FedEx to ensure timely delivery and resolve shipment exceptions
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) via Ariba, and manage goods receipt in SAP
• Maintain engineer certification records and manage customer portals for PO retrieval, RFQs, invoicing, and service confirmations
• Prepare quotations, invoices, and commercial documentation while providing general administrative support

What We're Looking For

• Minimum 3 years' experience in operations, logistics, procurement, or administrative support
• Strong technical skills in logistics coordination, procurement processes, and documentation handling
• Proficient in Microsoft Office; SAP/Ariba experience preferred
• Bachelor's degree in Business Administration, Logistics, Supply Chain, or a related field
• Excellent attention to detail, communication, and stakeholder management abilities
• Comfortable working in a fast-paced, matrix environment with tight timelines
• Good command of English and Malay, both spoken and written

What We Offer

• Comprehensive system training on SAP, Ariba, and internal tools
• Hands-on training in logistics and customer portals, process, HSE, and compliance
• Supportive team environment with strong on-the-job operational guidance
• Career progression opportunities within a growing consulting firm
• Mentorship and professional development support