Logistics Admin Executive

Volt Auto Pte. Ltd.; Selangor; On-site; MYR 33,000 - 47,000; Full time

Job summary

Volt Auto Pte. Ltd. in Selangor, Malaysia, is seeking a Logistics and Administrative Support professional to assist in vehicle import, distribution, and delivery processes.

You will work with internal teams and external partners to manage orders, shipments, invoices, and stock movement records. The role requires a Diploma or Degree in Business Administration, Logistics, or related field, with at least 1 year in logistics or automotive-related areas.

Qualifications

• Must have strong attention to detail and good organizational skills.
• Outgoing, cheerful and proactive personality with good teamwork attitude.
• Able to communicate effectively in Mandarin, both verbally and in writing due to documents in Mandarin.

Responsibilities

• Support daily logistics and administrative operations for vehicle import, distribution, and delivery processes.
• Coordinate with internal departments (sales, aftersales, warehouse) and external parties (forwarders, suppliers, transporters).
• Handle documentation including delivery orders, invoices, shipment records, and stock movement reports.
• Maintain and update logistics data accurately in system and spreadsheets.
• Assist in inventory tracking and ensure timely delivery of vehicles and spare parts.
• Prepare regular reports using Microsoft Office (Word, Excel, PowerPoint).
• Support ad-hoc administrative tasks assigned by management.

Skills

Attention to detail

Organization skills

Teamwork

Outgoing personality

Mandarin communication

Education

Diploma or Degree in Business Administration, Logistics, Supply Chain or related field

Tools

Microsoft Office

Job description

Support daily logistics and administrative operations for vehicle import, distribution, and delivery processes

Coordinate with internal departments (sales, aftersales, warehouse) and external parties (forwarders, suppliers, transporters)

Handle documentation including delivery orders, invoices, shipment records, and stock movement reports

Maintain and update logistics data accurately in system and spreadsheets

Assist in inventory tracking and ensure timely delivery of vehicles and spare parts

Prepare regular reports using Microsoft Office (Word, Excel, PowerPoint)

Support ad-hoc administrative tasks assigned by management

Requirement

Diploma or Degree in Business Administration, Logistics, Supply Chain or related field

Minimum 1 year working experience in logistics, administration, or automotive-related field is an advantage

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong attention to detail and good organizational skills

Outgoing, cheerful and proactive personality with good teamwork attitude

Able to communicate effectively in Mandarin, both verbally and in writing as there are certain documents in Mandarin.

Must possess own transport and be willing to travel to the workplace