Administrative Assistant (Logistic & Operations)

Hob House Of Brands South East Asia Pte. Ltd.; Kuala Lumpur; On-site; MYR 27,000 - 42,000; Full time

Benefits offered by this job

Transport allowance

Job summary

Hob House Of Brands South East Asia Pte. Ltd. is seeking a reliable Administrative Assistant to support logistics coordination, trade marketing materials inventory, and delivery arrangements.

The role involves coordinating deliveries to boutiques and clients, managing materials stock, and assisting the Sales Operations team with documentation and processes. Ideal candidates hold a Diploma in Business Administration or Logistics, have 1–2 years of experience, and possess a valid driving licence

Qualifications

• Diploma or equivalent in Business Administration, Logistics, or related field.
• 1-2 years of relevant experience (entry-level candidates welcome).
• Must possess a valid driving licence and own transport; travel may be required.
• Transport allowance provided according to company policy.
• Basic proficiency in Microsoft Office (Excel preferred).
• Good organisational skills and attention to detail.
• Able to follow processes and work collaboratively in a team or independently.

Responsibilities

• Coordinate deliveries to boutiques, business partners and clients.
• Liaise with internal teams and external service providers to ensure timely delivery.
• Prepare delivery documentation and maintain accurate records.
• Monitor delivery schedules and highlight issues requiring follow-up.
• Maintain an accurate inventory of trade marketing materials, including displays and gifts.
• Track stock movements and update inventory records promptly.
• Coordinate inbound and outbound shipments with freight forwarders.
• Provide administrative and operational support to the Sales Operations team.

Skills

Excel

Microsoft Office

Organization

Attention to detail

Teamwork

Independent work

Driving license

Education

Diploma in Business Administration / Logistics

Tools

Excel

Microsoft Office

Job description

Administrative Assistant (Logistic & Operations)

Overview: We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations across logistics coordination, trade marketing materials, and delivery arrangements. This role provides essential administrative support to ensure smooth and well-organised operational processes.

Delivery Coordination

Coordinate deliveries to boutiques, business partners and clients.

Liaise with internal teams and external service providers to ensure timely delivery.

Prepare delivery documentation and maintain accurate records.

Monitor delivery schedules and promptly highlight any issues requiring follow-up.

Trade Marketing Inventory Support

Maintain an accurate inventory of trade marketing materials, including displays and gifts.

Track stock movements and update inventory records promptly.

Conduct periodic stock checks and keep storage areas organised.

Pack and distribute materials to the relevant locations.

Logistics and Operations Support

Coordinate inbound and outbound shipments, including preparing documentation and liaising with freight forwarders.

Maintain accurate and organised filing of logistics and operational documents.

Provide administrative and operational support to the Sales Operations team as required.

Requirements

• Diploma or equivalent qualification in Business Administration, Logistics, or related field
• 1-2 years of relevant experience (entry-level candidates are welcome)
• Must possess a valid driving licence and own transport (car or motorcycle), as the role requires travel for deliveries and operational duties.
• A transport allowance will be provided in accordance with the Company’s policy.
• Basic proficiency in Microsoft Office (especially Excel)
• Good organisational skills and attention to detail
• Positive attitude with willingness to learn
• Able to follow processes and work collaboratively in a team
• Able to work independently on assigned tasks and follow established procedures.