Licensing & Facilities Administrator

NSK Grocer; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

NSK Grocer is seeking a responsible Administration Executive to manage business licensing, maintenance coordination, office facilities, pest control services, administrative purchasing, and company vehicle records.

You will work with branch teams, service providers, contractors and authorities to ensure licenses, maintenance requests, service agreements, and records are monitored and completed on time.

Qualifications

• Minimum Diploma in Business Administration, Office Management, Facilities Management, or a related field.
• 1–3 years of relevant experience in administration, licensing, facilities maintenance, or a related function.
• Proficient in Microsoft Office, particularly Excel.
• Good record-keeping, coordination, and follow-up skills.
• Detail-oriented with ability to monitor multiple deadlines, expiry dates, and outstanding matters.
• Able to communicate effectively with internal departments, branch teams, contractors, vendors, and government authorities.
• Able to work independently and travel to branches or government offices when required.

Responsibilities

• Monitor and follow up on new applications, renewals, and outstanding matters relating to business and retail licences
• Maintain an updated licence tracker and ensure renewals are completed before the expiry dates
• Review and identify licensing requirements for new and existing branches
• Coordinate with relevant government authorities, local councils, and external parties on licensing matters
• Monitor certificates and licences relating to fire extinguishers, weighing machines, signboards, and other regulatory requirements
• Receive, review, assign, and monitor maintenance requests from offices and branches; create maintenance tickets and coordinate the required repair or servicing work
• Coordinate pest control arrangements for offices, branches, and new branch openings
• Monitor the expiry and renewal dates of service agreements and administrative contracts
• Monitor the expiry dates of company vehicle road tax and insurance

Skills

Microsoft Excel

Record-keeping

Documentation

Communication

Travel

Education

Diploma in Business Administration

Office Management

Tools

Microsoft Office

Job description

NSK Grocer is seeking a responsible Administration Executive to manage business licensing, maintenance coordination, office facilities, pest control services, administrative purchasing, and company vehicle records.

You will work with branch teams, service providers, contractors and authorities to ensure licenses, maintenance requests, service agreements, and records are monitored and completed on time.