Administration & Licensing Coordinator

VN TRADING SDN BHD; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Job summary

NSK Grocer (KL) Sdn Bhd is seeking an Administration Executive to manage business licences, maintenance coordination, office facilities, pest control, administrative purchasing, and vehicle records across branches, ensuring compliance and timely documentation.

You will collaborate with government authorities, service providers, contractors, and branch teams; maintain trackers; monitor renewals, maintenance tickets, and service agreements with strict deadlines.

Qualifications

• Minimum Diploma in Business Administration, Office Management, Facilities Management, or a related field.
• 1–3 years of relevant experience in administration, licensing, facilities maintenance, property management, or related function.
• Proficient in Microsoft Office, particularly Excel.
• Good record-keeping, coordination, and follow-up skills.
• Detail-oriented with ability to monitor multiple deadlines, expiry dates, and outstanding matters.

Responsibilities

• Monitor and follow up on new applications, renewals, and outstanding licensing matters.
• Maintain an updated licence tracker and ensure renewals are completed before expiry dates.
• Coordinate with government authorities, councils, and external parties on licensing matters.
• Review licences for new and existing branches.
• Receive, review, assign, and monitor maintenance requests from offices and branches; create maintenance tickets and coordinate repairs.
• Coordinate pest control arrangements for offices, branches, and new openings.
• Monitor expiry and renewal dates of service agreements and administrative contracts.
• Monitor company vehicle road tax and insurance expiry dates.

Skills

Microsoft Excel

Microsoft Office

Record-keeping

Coordination

Communication

Education

Diploma in Business Administration

Diploma in Office Management

Diploma in Facilities Management

Job description

NSK Grocer (KL) Sdn Bhd is seeking an Administration Executive to manage business licences, maintenance coordination, office facilities, pest control, administrative purchasing, and vehicle records across branches, ensuring compliance and timely documentation.

You will collaborate with government authorities, service providers, contractors, and branch teams; maintain trackers; monitor renewals, maintenance tickets, and service agreements with strict deadlines.