Facilities Admin & Maintenance Coordinator

Tiong Nam Logistics; Johor Bahru; On-site; MYR 30,000 - 48,000; Full time

Job summary

Tiong Nam Logistics is seeking a detail-oriented Administrative Support professional to assist the Facility & Maintenance Department in daily operations in Johor Bahru. You will coordinate records for building, equipment and maintenance, prepare requisitions and invoices, and liaise with contractors and suppliers on schedules and follow-up matters.

The role requires 2+ years in a similar administrative position, a Diploma/Degree in a related field, and strong Microsoft Office skills.

Qualifications

• Diploma or Degree in Business Administration, Management, Facilities Management or a related field.
• At least 2 years of relevant administrative experience in facility-related industries.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good written and verbal communication in English and Bahasa Malaysia.
• Detail-oriented and able to work independently.

Responsibilities

• Provide day-to-day administrative support to the Facility & Maintenance Department.
• Coordinate and maintain records related to building, facility, equipment and maintenance activities.
• Prepare purchase requisitions, purchase orders, quotations, invoices and other related documents.
• Liaise with contractors, suppliers and service providers on maintenance works, quotations, schedules and follow-up matters.
• Coordinate preventive and corrective maintenance schedules and ensure proper documentation is maintained.
• Assist in monitoring maintenance requests, work orders and completion status.
• Maintain proper filing of maintenance records, contracts, permits, service reports and related documents.
• Assist in tracking department expenses, invoices and payment status.
• Prepare reports, summaries and documentation for management review.
• Coordinate meetings, appointments, site visits and other departmental activities.
• Follow up with internal departments and external parties on outstanding maintenance or facility-related matters.
• Ensure all administrative records are updated accurately and maintained in an orderly manner.
• Perform any other duties and responsibilities assigned by the Management.

Skills

Administrative skills

Coordination

Organizational skills

Time management

Communication (English, BM)

Independent work

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Job description

Tiong Nam Logistics is seeking a detail-oriented Administrative Support professional to assist the Facility & Maintenance Department in daily operations in Johor Bahru. You will coordinate records for building, equipment and maintenance, prepare requisitions and invoices, and liaise with contractors and suppliers on schedules and follow-up matters.

The role requires 2+ years in a similar administrative position, a Diploma/Degree in a related field, and strong Microsoft Office skills.