Leasing Executive

Genting Simon Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 68,000; Full time

Job summary

Genting Simon Sdn Bhd is seeking a Lease Administrator to manage tenancy agreements and related documentation for mall properties.

You will perform lease administration duties, ensure data accuracy in the system, submit agreements for stamping, and coordinate with internal departments to complete documentation. The role requires a degree or diploma and 2-3 years of mall leasing experience, with strong English and Bahasa Malaysia communication and proficiency in Microsoft Office.

Qualifications

• A degree or diploma in Marketing, Business Studies, Estate Management, or a related field.
• A minimum of 2-3 years’ relevant experience in mall leasing, preferably with exposure to the retail mall industry.
• Excellent interpersonal and communication skills, with a good command of written and spoken English and Bahasa Malaysia.
• Strong proficiency in Microsoft Office applications; familiarity with AI tools would be an added advantage.
• Ability to read and understand documents such as tenancy agreements and procedure manuals.
• A collaborative team player who is resourceful, efficient, detail-oriented, and analytical.
• Self-motivated and able to work effectively under pressure while meeting tight deadlines.

Responsibilities

• Prepare and maintain tenancy agreements and related documentation.
• Perform lease administration duties, including preparing, circulating to relevant internal departments, and filing leasing offer letters, proposal forms, tenancy variation forms, termination letters, exit forms, tenancy instructions, and leasing correspondence for the respective centres.
• Ensure all leasing data is entered into the system accurately and promptly.
• Submit signed agreements for stamping and follow up until completion.
• Maintain accurate and up-to-date records of tenancy transactions, tenant details, and other relevant information.
• Track and monitor all tenancy administration documentation through to completion.
• Prepare leasing presentation decks and supporting materials for management meetings and internal discussions.
• Prepare and manage the Head of Department’s monthly expense claims.
• Communicate and coordinate effectively with relevant internal departments to facilitate the timely completion of leasing documentation, approvals, and related administrative matters.
• Perform other ad hoc duties as assigned by the immediate superior.

Skills

Interpersonal skills

English proficiency

Bahasa Malaysia proficiency

Attention to detail

Education

Degree or Diploma in Marketing/Business/Estate Management

Tools

Microsoft Office

AI tools

Job description

1. Prepare and maintain tenancy agreements and related documentation.

2. Perform lease administration duties, including preparing, circulating to relevant internal departments, and filing leasing offer letters, proposal forms, tenancy variation forms, termination letters, exit forms, tenancy instructions, and leasing correspondence for the respective centres.

3. Ensure all leasing data is entered into the system accurately and promptly.

4. Submit signed agreements for stamping and follow up until completion.

5. Maintain accurate and up-to-date records of tenancy transactions, tenant details, and other relevant information.

6. Track and monitor all tenancy administration documentation through to completion.

7. Prepare leasing presentation decks and supporting materials for management meetings and internal discussions.

8. Prepare and manage the Head of Department’s monthly expense claims.

9. Communicate and coordinate effectively with relevant internal departments to facilitate the timely completion of leasing documentation, approvals, and related administrative matters.

10. Perform other ad hoc duties as assigned by the immediate superior.

Job Requirements:

1. A degree or diploma in Marketing, Business Studies, Estate Management, or a related field.

2. A minimum of 2-3 years’ relevant experience in mall leasing, preferably with exposure to the retail mall industry.

3. Excellent interpersonal and communication skills, with a good command of written and spoken English and Bahasa Malaysia.

4. Strong proficiency in Microsoft Office applications; familiarity with AI tools would be an added advantage.

5. Ability to read and understand documents such as tenancy agreements and procedure manuals.

6. A collaborative team player who is resourceful, efficient, detail-oriented, and analytical.

7. Self-motivated and able to work effectively under pressure while meeting tight deadlines.