Lab Admin & Invoicing Specialist

ALPHA INTERNATIONAL WOMEN'S SPECIALISTS SDN BHD; Petaling Jaya; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Employee Health and Wellness Benefits

Performance Bonus & Merit Increment

Employee Insurance

Parking Subsidy

Long Service Awards

Shoes Reimbursement for Operations

Job summary

ALPHA IVF & Women's Specialists is seeking a detail‑oriented Admin Assistant to manage invoices, data entry, and file organization in our Kota Damansara lab. You will handle patient billing, scheduling, and documentation with a focus on accuracy and confidentiality.

Requirements include a Diploma in Accounting/Finance, proficiency in Word/Excel, and Mandarin reading/speaking ability. This is an on‑site role offering room for growth and a supportive team environment.

Qualifications

• Diploma in Accounting, Finance, Business Administration or equivalent are required.
• Have experience in invoicing and payment collection.
• Knowledge in Email, Microsoft Word and Excel. Ability to use basic office equipment.
• Must be able to enter data into database system accurately and efficiently, paying close attention to detail with minimal chance for errors.
• Organized with a strong ability to multi-task, prioritize, have strong attention to detail, and a strong ability to utilize time efficiently.
• Have good customer service skills, exhibiting courteous, compassionate, and respectful treatment of internal and external customers at all times.
• Display a positive attitude and flexibility in changing situations.
• Good communication skills (both written and verbal). Read/speak Mandarin.

Responsibilities

• Monitor and issue invoices to patients on embryo & gamete freezing maintenance dues.
• Follow-up with patients on outstanding invoices.
• Maintain and filing of all lab related folders, embryology documents, procedures sheets and reports.
• Scan all patients' embryology documents into electronic folders.
• Answer phones, directing all phone calls to the appropriate resource.
• Assist embryo scheduling and necessary paperwork for embryo/gamete shipment.
• Liaise with lab cleaner to ensure lab cleanliness.
• Responsible for upkeep & purchasing of lab office supplies such as stationery, paper towels, plastic bags, and lab tissue papers.
• Coordinate with lab purchasing staff for submitting purchase approvals, collecting delivery orders and invoices, and submitting documents to finance.
• Follows all laboratory safety rules and reports any possible hazards to Scientific Director.
• Other duties as assigned.

Skills

Invoicing

Payment collection

Data entry

Customer service

Mandarin

Education

Diploma in Accounting/Finance/Business Admin

Tools

Email

Microsoft Word

Microsoft Excel

Job description

ALPHA IVF & Women's Specialists is seeking a detail‑oriented Admin Assistant to manage invoices, data entry, and file organization in our Kota Damansara lab. You will handle patient billing, scheduling, and documentation with a focus on accuracy and confidentiality.

Requirements include a Diploma in Accounting/Finance, proficiency in Word/Excel, and Mandarin reading/speaking ability. This is an on‑site role offering room for growth and a supportive team environment.