Junior Executive – Human Resources & Administration

Netherlands Maritime University College; Johor Bahru; On-site; MYR 24,000 - 36,000; Full time

Job summary

Netherlands Maritime University College (NMUC) in Johor Bahru invites a Junior Executive to support HR & Administration functions, including staff recruitment, induction, welfare, payroll, and compliance with statutory requirements. You will maintain HR systems, generate reports, and ensure accurate records across payroll and attendance.

The role requires a diploma or bachelor’s degree in HRM/BA/Management, 2–3 years' relevant experience, and fluency in English and Bahasa Malaysia.

Qualifications

• Diploma or Bachelor’s Degree in HRM/BA/Management or related field.
• 2–3 years of relevant HR/Administration experience preferred.
• Knowledge of Malaysian HR practices and statutory requirements.
• Experience with recruitment, payroll, attendance, and records.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Manage recruitment, induction, welfare, and compensation for local and foreign staff.
• Handle employee relations, counselling, misconduct investigations, and grievances.
• Manage HR systems for personnel data, payroll, leave, and benefits.
• Process payroll accurately and timely.
• Prepare reports for KWSP, SOCSO, LHDN, and HRDF.
• Provide monthly headcount, payroll, recruitment, and turnover analyses.
• Maintain organization chart, induction programs, and policy manuals.
• Review applications and recommend interview qualifications.
• Process resignations/terminations and staff clearances.
• Maintain performance management and salary reviews.
• Perform ad-hoc tasks and prepare employment contracts.

Skills

HR administration

Payroll coordination

Employee relations

Data reporting

Education

Diploma or Bachelor’s Degree in HRM/BA/Management or related field

Tools

HR Systems

Job description

JUNIOR EXECUTIVE - HUMAN RESOURCES & ADMINISTRATION

HUMAN RESOURCE & ADMINISTRATIONMAIN CAMPUS (JOHOR BAHRU)CONTRACT

Job Description

• Managing local and foreign staff recruitment, induction, welfare and compensation and benefits GPA insurances and any other HR administration matters.
• Responsible in the handling and dealing with employees relation issues that included employee counselling, misconduct investigation, grievances handling and so on.
• Managing HR Systems for personnel data storage, payroll, leave administration, benefits etc.
• Manage payroll, conduct accurate payroll calculation and processing timely and accurately.
• Preparing reports and payment to statutory bodies i.e KWSP, SOCSO, LHDN and HRDF.
• Provide timely reports and analysis of monthly headcounts, payroll, recruitment and turnover statistics.
• Updating the organization chart and updating the induction and policy manual.
• Review application / resume, evaluate application skills and make recommendations regarding applicant's qualification for interviews.
• Process resignation / termination / dismissal and administer clearance for staff leaving the organization.
• Maintain employees performance management including the annual appraisal and salary review exercise and maintain employee personal files.
• Perform other ad-hoc tasks duties as and when required.
• Prepare employment contract and renewal contracts.

Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Management, or a related field.
• Minimum 2–3 years of relevant experience in Human Resources, Administration, or a similar role is preferred.
• Knowledge of Malaysian employment practices, HR administration, and statutory requirements is an advantage.
• Good knowledge of recruitment, employee records, attendance, leave administration, payroll coordination, and general HR functions.
• Good command of written and spoken English and Bahasa Malaysia.

Netherlands Maritime University College (NMUC) is a Dutch-Malaysian private higher learning institution specialising in maritime education, training and consultancy services. Located in Johor, Malaysia, right at the heart of a bustling maritime region, NMUC is strategically positioned to support national and regional competitiveness in the maritime, logistics as well as oil and gas industries through the offering of various accredited academic and training programmes.

True to our vision of becoming a world-class maritime education and training institute, NMUC’s involvement in the education field is further enhanced by strategic collaborations with some of the world-best maritime institutions from around the globe. These include Maritime Institutes Willem Barentsz, Maritime institute De Ruyter, NHTV Breda University of Applied Sciences and Dutch Offshore Academy in the Netherlands; Southampton Solent University and Nottingham Trent University in the United Kingdom; University of Tasmania (Australian Maritime College) in Australia; Arab Academy for Science, Technology & Maritime Transport in Egypt; the University of the Aegean in Greece; and Piri Reis University in Turkey.

Netherlands Maritime University College (NMUC) is a Dutch-Malaysian private higher learning institution specialising in maritime education, training and consultancy services. Located in Johor, Malaysia, right at the heart of a bustling maritime region, NMUC is strategically positioned to support national and regional competitiveness in the maritime, logistics as well as oil and gas industries through the offering of various accredited academic and training programmes.

True to our vision of becoming a world-class maritime education and training institute, NMUC’s involvement in the education field is further enhanced by strategic collaborations with some of the world-best maritime institutions from around the globe. These include Maritime Institutes Willem Barentsz, Maritime institute De Ruyter, NHTV Breda University of Applied Sciences and Dutch Offshore Academy in the Netherlands; Southampton Solent University and Nottingham Trent University in the United Kingdom; University of Tasmania (Australian Maritime College) in Australia; Arab Academy for Science, Technology & Maritime Transport in Egypt; the University of the Aegean in Greece; and Piri Reis University in Turkey.

What can I earn as a Human Resources Executive