Junior Document Controller

GEOTECHNICAL ALLIANCE SDN. BHD.; Johor Bahru; In loco; MYR 25.000 - 40.000; Tempo pieno

Descrizione del lavoro

GEOTECHNICAL ALLIANCE SDN. BHD. is seeking a detail-oriented Site Document Control Assistant to manage project documents, drawings and records on site in Johor Bahru. You will maintain filing systems, track revisions, and ensure timely submission of documents to clients and consultants.

Qualifications include a Diploma or Certificate in Civil Engineering, at least one year of related experience, and proficiency with Word and Excel. Fresh graduates are welcome; immediate availability is a plus.

Competenze

• Certificate or Diploma in Civil Engineering or related discipline.
• At least 1 year of document control or related experience; fresh grads welcome.
• Proficient with Microsoft Word and Microsoft Excel.
• Strong organisational skills with attention to detail.
• Ability to manage multiple documents and meet deadlines.

Mansioni

• Manage and maintain project documents, drawings, and records.
• Register incoming and outgoing documents and monitor status.
• Maintain latest revisions and distribute updated drawings.
• Coordinate document submissions to clients, consultants, and subcontractors.
• Maintain filing system and ensure easy retrieval.
• Monitor revisions and withdraw obsolete documents.
• Liaise with project engineers, site supervisors, and head office on document requirements.
• Scan, print, data entry, and prepare status reports.
• Ensure confidentiality and compliance with procedures.
• Provide general administrative support to the site team.

Conoscenze

Document control

Organisational skills

Attention to detail

Time management

Communication

Formazione

Certificate or Diploma in Civil Engineering

Strumenti

Microsoft Word

Microsoft Excel

Descrizione del lavoro

Site Document Control: Manage and maintain project documents, including technical drawings, method statements, inspection records, site reports, correspondence and other construction-related documents.

Document Registration & Tracking: Register incoming and outgoing documents, update document registers and monitor submission, review and approval status.

Drawing Management: Maintain the latest revisions of construction drawings and ensure updated drawings are properly distributed to the site team, engineers and subcontractors.

Document Submission & Follow-up: Coordinate document submissions to clients, consultants and subcontractors, and follow up on outstanding reviews, approvals and comments.

Filing & Record Keeping: Maintain an organised electronic and hardcopy filing system to ensure project documents are properly recorded, stored and easily retrieved.

Revision Control: Monitor document revisions and ensure obsolete or superseded drawings and documents are withdrawn from circulation.

Site Coordination: Liaise with project engineers, site supervisors, subcontractors and the head office on document requirements and outstanding submissions.

Document Scanning & Reporting: Carry out scanning, printing, photocopying, data entry and preparation of document status reports as required.

Compliance & Confidentiality: Ensure project documentation is maintained accurately and in accordance with company procedures and project requirements.

General Administrative Support: Assist the project team with documentation and other administrative duties related to site operations as assigned.

Requirements

Minimum Certificate or Diploma in Civil Engineering or a related discipline.

Minimum one year of related experiences. Fresh graduates are encouraged to apply

Basic computer skills, particularly Microsoft Word and Excel.

Good organisational skills with strong attention to detail and accuracy.

Able to manage multiple documents, meet deadlines and coordinate with different project personnel.

Responsible, systematic, proactive and willing to learn.

Those who is able to start immediately will be given priority.

Geotechnical Alliance Sdn Bhd is a wholly owned subsidiary of the World's leading geotechnical and underground engineering contractor, Soletanche Bachy. Soletanche Bachy a subsidiary of Soletanche Freyssinet which is part of the VINCI Group.

Geotechnical Alliance Sdn Bhd is a wholly owned subsidiary of the World's leading geotechnical and underground engineering contractor, Soletanche Bachy. Soletanche Bachy a subsidiary of Soletanche Freyssinet which is part of the VINCI Group.