Document Controller

Meinhardt EPCM Sdn. Bhd.; Johor Bahru; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Parking

Private Retirement Scheme

Hospital & Surgical Insurance

Job summary

Meinhardt EPCM Sdn. Bhd. seeks a Document Controller to manage project documentation, ensuring accuracy, traceability and secure handling of confidential files.

You will act as the central contact for document-related matters among consultants, contractors, and clients, coordinating with engineers and QA/QC teams to meet submission timelines. The role emphasizes maintaining revision control, distributing transmittals, and supporting audits with comprehensive records and reports.

Qualifications

• Accountable for ensuring compliance with QA/QC requirements and document control procedures.
• Maintain up-to-date records and traceability of all incoming and outgoing documents.
• Capable of handling confidential and sensitive information appropriately.
• Prepare periodic document control reports for management and client review.
• Coordinate with engineers and QA/QC team to ensure timely submission and closure of documents.

Responsibilities

• Establish and maintain the document control system (electronic and hardcopy) for the project.
• Register, log, and track all incoming and outgoing documents including drawings, method statements, RFIs, NCRs, SORs, reports and correspondence.
• Ensure proper document numbering, revision control, and status tracking in accordance with project procedures.
• Prepare and issue document transmittals and ensure proper distribution to relevant stakeholders.
• Monitor and follow up on document submissions, approvals, and overdue items.
• Maintain and update the document register / master list to ensure accuracy and accessibility.
• Coordinate with engineers, QA/QC team, and project stakeholders to ensure timely submission and closure of documents.
• Control and maintain latest revisions of drawings at site and ensure obsolete documents are properly superseded.
• Archive and file documents systematically for easy retrieval and audit purposes.
• Support internal and external audits by providing required documentation and records.

Job description

This role is accountable for the overall management, control, and integrity of project documentation in accordance with company procedures and project requirements. You will serve as the central point of contact for document-related matters between consultant, contractor, and client.

Key responsibilities

Establish and maintain the document control system (both electronic and hardcopy) for the project

Register, log, and track all incoming and outgoing documents, including drawings, method statements, RFIs, NCRs, SORs, reports, and correspondence

Ensure proper document numbering, revision control, and status tracking in accordance with project procedures

Prepare and issue document transmittals and ensure proper distribution to relevant stakeholders

Monitor and follow up on document submissions, approvals, and overdue items

Maintain and update the document register / master list to ensure accuracy and accessibility

Coordinate with engineers, QA/QC team, and project stakeholders to ensure timely submission and closure of documents

Control and maintain latest revisions of drawings at site and ensure obsolete documents are properly superseded

Archive and file documents systematically for easy retrieval and audit purposes

Support internal and external audits by providing required documentation and records

Job Requirement

Accountable for ensuring compliance with project QA/QC requirements, document control procedures, and applicable standards (e.g., ISO 9001)

Capable of ensuring all documents are accurately recorded, distributed, and maintained within the document control system

Able to maintain up-to-date records and traceability of all incoming and outgoing documents

Capable of ensuring proper handling of confidential and sensitive information

Able to prepare periodic document control reports (e.g., submission status, outstanding documents) for management and client review

BE PART OF AN INTERNATIONAL ENGINEERING CONSULTANCY GROUP

We are a well-established professional multi-disciplinary engineering practice with overseas offices in the region, providing a full spectrum of consulting engineering services. In line with our growing operations, we now invite suitably qualified, committed, team-oriented and dynamic candidates to join us.

About us

The Meinhardt Group's commitment to Malaysia has increased dramatically since we established our Kuala Lumpur office in year 1991. Meinhardt Malaysia has become a virtual centre for design and engineering excellence, combining the technical resources and expertise of the entire Meinhardt Group with the knowledge and skills of our local engineers and technicians. We deliver sound, cost-effective and innovative solutions that will serve clients long into the future.

Product & Services

We are an international multi-disciplinary organisation of Consulting Engineers, planners and managers providing consulting services in Civil, Structural, Electrical, Mechanical, Transportation and related engineering disciplines. The Meinhardt Group of Companies also provides principal consultancy, project management, construction management and planning services.

BE PART OF AN INTERNATIONAL ENGINEERING CONSULTANCY GROUP

We are a well-established professional multi-disciplinary engineering practice with overseas offices in the region, providing a full spectrum of consulting engineering services. In line with our growing operations, we now invite suitably qualified, committed, team-oriented and dynamic candidates to join us.

About us

The Meinhardt Group's commitment to Malaysia has increased dramatically since we established our Kuala Lumpur office in year 1991. Meinhardt Malaysia has become a virtual centre for design and engineering excellence, combining the technical resources and expertise of the entire Meinhardt Group with the knowledge and skills of our local engineers and technicians. We deliver sound, cost-effective and innovative solutions that will serve clients long into the future.

Product & Services

We are an international multi-disciplinary organisation of Consulting Engineers, planners and managers providing consulting services in Civil, Structural, Electrical, Mechanical, Transportation and related engineering disciplines. The Meinhardt Group of Companies also provides principal consultancy, project management, construction management and planning services.

Perks and benefits Medical Miscellaneous allowance Dental Parking Private Retirement Scheme, Hospital & Surgical Ins

What can I earn as a Document Controller