Document Controller

MITIME CONSTRUCTION MALAYSIA SDN BHD; Kimanis; On-site; MYR 72,000 - 108,000; Full time

Job summary

MITIME CONSTRUCTION MALAYSIA SDN BHD in Sabah is seeking a detail-oriented Document Controller to manage and maintain project documents, drawings and registers, ensuring timely distribution of transmittals and up-to-date revisions.

The role requires a Diploma or Degree, at least 2 years in document control, Mandarin and English proficiency, and the ability to work independently with strong organizational skills.

Qualifications

• Diploma or degree in Engineering, Business Administration or related field.
• Minimum 2 years of experience in Document Control.
• Familiar with document control procedures, drawing control, revision control, document registers and transmittals.
• Experience handling engineering drawings and technical documents is an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Mandarin proficiency is required – read, write and communicate in Mandarin.
• Good command of English, both written and spoken.
• Strong attention to detail and ability to work independently.

Responsibilities

• Manage and maintain project documents, records and filing systems.
• Maintain and update Document Register, Drawing Register and Revision Register.
• Handle incoming and outgoing project documents, drawings and technical submissions.
• Prepare and manage Document Transmittals and distribute to relevant parties.
• Control document revisions and ensure latest approved documents are available for use.
• Track document submission, review, approval and resubmission status.
• Coordinate with design companies, consultants, contractors and internal departments on document-related matters.
• Maintain records of engineering drawings and project correspondence.
• Assist in compiling as-built drawings and project handover documentation.
• Perform other document control duties as assigned.

Skills

Document control

Microsoft Office

Attention to detail

English proficiency

Mandarin proficiency

Independent worker

Education

Diploma or Degree

Job description

Manage and maintain project documents, records and filing systems.

Maintain and update Document Register, Drawing Register and Revision Register.

Handle incoming and outgoing project documents, drawings and technical submissions.

Prepare and manage Document Transmittals and ensure documents are distributed to the relevant parties.

Control document revisions and ensure the latest approved documents are properly maintained and available for use.

Track document submission, review, comments, approval and resubmission status.

Coordinate with design companies, consultants, contractors and internal departments on document-related matters.

Maintain proper records of engineering drawings, technical documents and project correspondence.

Ensure superseded documents are properly identified, withdrawn and archived.

Assist in compiling as-built drawings and project handover documentation.

Perform other document control duties as assigned.

Requirements

Diploma / Degree in Engineering, Business Administration or related field.

Minimum 2 years of relevant experience in Document Control, preferably in engineering, construction, power or substation projects.

Familiar with document control procedures, drawing control, revision control, document registers and transmittals.

Experience handling engineering drawings and technical documents will be an advantage.

Proficient in Microsoft Office, especially Excel and Word.

Mandarin proficiency is required – able to read, write and communicate in Mandarin.

Good command of English, both written and spoken.

Strong attention to detail, organised and good follow-up skills.

Able to work independently and manage documents according to project deadlines.