Document Controller (Construction Industry)

GREENIBS CONSULT SDN. BHD.; Bandar Baru Bangi; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

EPF/SOCSO & EIS

Professional training

Career development opportunities

Collaborative environment

Job summary

GREENIBS CONSULT SDN. BHD. is seeking a proactive Document Controller to manage engineering drawings, technical submissions, and project records. You will maintain document registers, control revisions, and ensure timely distribution to clients and internal teams.

The role requires a diploma or bachelor's degree, at least 2 years in document control, strong MS Office skills, and EDMS experience. You will support project managers while maintaining compliance with QMS and ISO 9001 practices.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Information Management, Construction Management or a related discipline.
• Minimum 2 years of relevant working experience in document control, project administration, or office administration.
• Experience with engineering drawings, technical documents, drawing registers, revision control, and document transmittals preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Knowledge of Quality Management System (QMS) documentation practices is a plus.

Responsibilities

• Manage and maintain all project documentation including engineering drawings, technical submissions, reports, specifications, calculations, and correspondence.
• Control issuance, receipt, revision, and distribution of project documents to clients, consultants, contractors, and internal teams.
• Maintain document registers, drawing registers, transmittals, and tracking logs.
• Ensure only latest approved revisions are in circulation and prevent obsolete versions.
• Coordinate submissions to clients and authorities, ensuring compliance with schedules.
• Monitor review status, approvals, comments, and outstanding submissions; follow up as needed.
• Archive completed documentation electronically and in hardcopy per procedures.
• Support Project Managers and Engineers in document preparation and filing.
• Ensure compliance with QMS and document control procedures.
• Liaise with clients, consultants, contractors, and internal departments on document control matters.

Skills

MS Office

Excel

Attention to detail

Organization

Time management

Communication skills

Independent

Education

Diploma or Bachelor's Degree in a relevant discipline

Tools

EDMS

Job description

We are seeking a proactive, organized, and detail-oriented Document Controller to support our engineering consultancy projects by managing technical documents, engineering drawings, and project records. The successful candidate will ensure all project documentation is accurately controlled, updated, distributed, and archived in accordance with company procedures, quality standards, and client requirements.

Key Responsibilities

Manage and maintain all project documentation, including engineering drawings, technical submissions, reports, specifications, calculations, and correspondence.

Control the issuance, receipt, revision, and distribution of project documents to clients, consultants, contractors, and internal project teams.

Maintain accurate document registers, drawing registers, transmittals, and document tracking logs.

Ensure only the latest approved revisions of drawings and documents are in circulation while preventing the use of obsolete versions.

Coordinate document submissions to clients and relevant authorities, ensuring compliance with project requirements and submission schedules.

Monitor document review status, approvals, comments, and outstanding submissions, and follow up with relevant parties where necessary.

Archive completed project documentation in both electronic and hardcopy formats in accordance with company procedures.

Support Project Managers and Engineers in document preparation, formatting, filing, and project record management.

Ensure compliance with the company's Quality Management System (QMS) and document control procedures.

Liaise with clients, consultants, contractors, and internal departments on all document control matters.

Perform other document control and administrative duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration, Office Management, Information Management, Construction Management or a related discipline.

Minimum 2 years of relevant working experience in document control, project administration, or office administration, preferably within an engineering consultancy, construction, or project-based environment.

Experience in managing engineering drawings, technical documents, drawing registers, revision control, and document transmittals is preferred.

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Experience with Electronic Document Management Systems (EDMS) or similar document control platforms will be an added advantage.

Strong organizational, record management, and time management skills with excellent attention to detail.

Able to work independently, manage multiple priorities, and meet project deadlines.

Good communication and interpersonal skills, with the ability to coordinate effectively with project teams, clients, consultants, and contractors.

Preferred Skills

Experience supporting multidisciplinary engineering or infrastructure projects.

Knowledge of ISO 9001 Quality Management System (QMS) documentation practices.

Familiarity with online submission portals and Electronic Document Management Systems (EDMS).

Competitive salary commensurate with qualifications and experience.

EPF, SOCSO & EIS.

Professional training and career development opportunities.

Collaborative and supportive working environment

Greenibs Consult Sdn. Bhd is a Civil and Structural consultancy company. Other than the common civil and structural design, we are also capable and specialize in Industrialized Building System (IBS), which is established in line with government aspiration to improve the productivity and quality standard of the construction sectors.

Greenibs Consult Sdn. Bhd is a Civil and Structural consultancy company. Other than the common civil and structural design, we are also capable and specialize in Industrialized Building System (IBS), which is established in line with government aspiration to improve the productivity and quality standard of the construction sectors.