Junior Accounts

Biofunction Marketing Sdn. Bhd.; Petaling Jaya; On-site; MYR 39,000 - 58,000; Full time

Job summary

Biofunction Marketing Sdn. Bhd. is seeking an Accounting/Admin support professional in Petaling Jaya, Malaysia to handle daily accounting tasks and administrative duties. The role involves processing DN/CN, customer payments, SOA issuance, and debtor reconciliations.

Candidates with a Diploma or Bachelor's in Accounting/Finance and 1-2 years of experience, or fresh grads, are encouraged to apply. Proficiency in Excel and familiarity with AutoCount ERP are advantageous.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of working experience in accounting or administrative functions; fresh grads encouraged.
• Basic accounting principles and bookkeeping knowledge.
• Experience with accounting software (AutoCount or similar ERP) is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good numerical, analytical, and problem-solving skills.
• Good organizational and time management skills with deadlines.
• Able to work independently and in a team.
• Good communication and interpersonal skills.
• Honest, responsible, trustworthy, and confidential with financial information.
• Able to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Record and reconcile accounting transactions for month-end and year-end closings.
• Process Debit Notes and Credit Notes on requests from Operations.
• Issue DN/CN to customers within stipulated timelines.
• Record customer collections and allocate payments accurately.
• Process rebates and customer adjustments within deadlines.
• Prepare, verify and distribute customer Statements of Account (SOA).
• Perform debtor reconciliations and follow up on overdue accounts.
• Assist in month-end closing activities and supporting schedules.
• Maintain accurate accounting records and proper document control.
• Coordinate invoices, delivery documents, vouchers and supporting docs.
• Liaise with internal departments on billing and payment status.

Skills

Numerical skills

Analytical skills

Organizational skills

Communication skills

Time management

Teamwork

Excel

Education

Diploma or Bachelor’s Degree in Accounting/Finance/Business Admin

Tools

AutoCount ERP

Job description

Ensure all accounting transactions are recorded accurately and on a timely basis for month-end and year-end closing.

Process Debit Notes (DN) and Credit Notes (CN) accurately upon requests from the Operations Department.

Issue Debit Notes and Credit Notes to customers within the stipulated timeline.

Record customer collections promptly and ensure payments are correctly allocated and offset in the accounting system.

Process rebates, claims, promotional contributions, and other customer adjustments accurately and within the required deadlines.

Prepare, verify, and distribute customer Statements of Account (SOA) to customers and the Operations team for collection purposes.

Perform debtor reconciliations regularly to ensure outstanding balances are accurate and discrepancies are resolved promptly.

Follow up on outstanding payments with customers when required.

Assist in monitoring customer credit limits and overdue accounts.

Accounting Support

Assist in month-end closing activities, including reconciliation of accounts and preparation of supporting schedules.

Ensure all accounting documents are complete, accurate, and properly authorized before processing.

Maintain accurate accounting records in the accounting system.

Assist in preparing reports required by management.

Support external auditors during audit exercises by preparing requested documents and schedules.

Assist in maintaining compliance with company financial policies and procedure.

Administrative Responsibilities

Maintain systematic filing (both physical and electronic) for accounting and administrative documents to ensure easy retrieval.

Prepare and organize invoices, delivery documents, payment vouchers, and supporting documents.

Handle general administrative duties including photocopying, scanning, printing, and document control.

Coordinate courier services, mailing, and document dispatch when required.

Assist in maintaining office supplies inventory and placing purchase requests.

Support coordination of meetings, appointments, and administrative arrangements.

Ensure confidential company information is handled with discretion.

Coordination & Communication

Liaise with internal departments regarding billing, payment status, claims, and account discrepancies.

Communicate professionally with customers regarding statements, payments, and account-related matters.

Assist Operations, Sales, and Warehouse teams on documentation related to customer accounts.

Respond promptly to finance-related enquiries from internal and external parties.

Requirements:

Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

Minimum 1-2 years of working experience in accounting or administrative functions. Fresh graduates are encouraged to apply.

Knowledge of basic accounting principles and bookkeeping.

Experience with accounting software (e.g., AutoCount or similar ERP systems) is an advantage.

Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.

Good numerical, analytical, and problem-solving skills.

Good organizational and time management skills with the ability to meet deadlines.

Able to work independently as well as collaboratively in a team environment.

Good communication and interpersonal skills.

Honest, responsible, trustworthy, and able to maintain confidentiality of financial information.

Able to prioritize multiple tasks in a fast-paced working environment.

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