Junior Account Executive (Account Payable)

RUMA HOME SDN. BHD.; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

Ruma Home Sdn Bhd is hiring a Junior Account Executive (Accounts Payable) to coordinate finance document intake, manage supplier communications, and process payments. You will be responsible for document checks, payment vouchers, and reconciliations, while supporting monthly close activities and cash flow reporting.

Fresh graduates are welcome. Proactive, independent work style and strong communication are essential.

Qualifications

• Diploma or degree in Accounting/Finance or related field.
• Fresh graduates encouraged to apply.
• Proactive, resourceful and able to work independently with minimal supervision.
• Good communication and interpersonal skills.
• Proficiency with AI tools and automation is a plus.

Responsibilities

• Coordinate receipt and retrieval of finance documents and perform initial intake checking.
• Act as PIC for local suppliers, manage invoice processing, payment coordination and reconciliation.
• Prepare and check payment documents for assigned payments, resolve exceptions, create payment transactions and vouchers.
• Compile and verify documents for petty cash reimbursements prior to payment preparation.
• Handle purchase requests and ensure e-Invoices are received post-payment with supporting documents.

Skills

Proactive

Independent work

Good communication

Education

Diploma or Degree in Accounting/Finance

Tools

Google Sheets

SQL Accounting System

Job description

Junior Account Executive (Account Payable)

Coordinate the receipt and retrieval of finance-related documents through approved channels, including invoices, debit notes, credit notes, payment requisitions, HR notes, petty cash requests and other supporting documents, and perform the required initial intake checking.

Act as the Person-in-Charge (PIC) for assigned local suppliers, managing end-to-end responsibilities including applicable KYC verification, invoice processing, SQL data entry, payment coordination, reconciliation and related correspondence.

Prepare and check payment documents for assigned payments to ensure completeness and accuracy, review and resolve applicable exceptions identified through departmental checking and automation tools, create payment transactions and issue payment vouchers.

Compile and verify supporting documents for petty cash reimbursements prior to payment preparation.

Process purchase requests through approved e-commerce platforms, ensuring e-Invoices are received post-payment and supporting documents are provided by the requesting staff.

Inform suppliers and payment requesters of scheduled payment dates and provide payment slips upon completion, when necessary.

Monitor, compile and follow up on supplier Credit Note (CN) requests for assigned suppliers with relevant internal teams until fully resolved.

Assist the supervisor in preparing weekly cash flow reports for the CEO.

Assist in monthly closing activities related to accounts payable by performing monthly supplier Statement of Account (SOA) reconciliation and following up on outstanding balances or unrecorded invoices for assigned suppliers.

Compile supporting documents required to complete payment vouchers for post-payment processing.

Follow up and complete overseas payment supporting documents, including Commercial Invoices (CI), Packing Lists (PL) and Customs (K1) documents, to keep records complete and audit-ready.

Key the applicable foreign exchange (Forex) rates into the designated payment planning or reporting records based on the approved bank rate received through the Finance email.

Maintain proper filing and organisation of accounting documents for audit and record-keeping purposes.

Support AP operational activities, process improvements, ad-hoc tasks and other related duties as assigned.

Job Requirements

Candidate must possess at least a Diploma or Degree in Accounting, Finance, or a related field.

Fresh graduates are encouraged to apply.

Proficient in Google Workspace (mainly Google Sheets); familiarity with databases and SQL Accounting System will be an added advantage.

Proactive, resourceful and able to work independently with minimal supervision.

Good communication and interpersonal skills.

Proactive and resourceful in using AI tools and automation to improve work efficiency and streamline processes.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Accounts Payable Executive?
• Which of the following types of qualifications do you have?

Ruma Home Sdn Bhd is a retailer of home furnishing products. Ruma have both online and physical store. We develop and design furniture and home accessories and sell directly to consumer at a reasonable price. We are founded by peoples who are passionate about home design and hope to have co workers that share the same passion. Our goal is to furnish Malaysian home with beautifully designed and affordable furniture.

Ruma Home Sdn Bhd is a retailer of home furnishing products. Ruma have both online and physical store. We develop and design furniture and home accessories and sell directly to consumer at a reasonable price. We are founded by peoples who are passionate about home design and hope to have co workers that share the same passion. Our goal is to furnish Malaysian home with beautifully designed and affordable furniture.

What can I earn as an Accounts Payable Executive