IT Admin

Srpailabs.com; Ayer Itam; On-site; MYR 33,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking an IT Administrative Assistant to support the IT Leadership team with organized and proactive administration within a corporate environment. The role involves managing calendars, coordinating meetings via Outlook/Teams, handling travel arrangements, and producing reports and presentations, while safeguarding confidentiality and working with multiple stakeholders.

Ideal candidates hold a Diploma in Business Administration or related field, have 1–2 years of admin

Qualifications

• Diploma in Business Administration or related discipline.
• 1–2 years of experience in an administrative, executive assistant, or secretarial role.
• Excellent verbal and written communication skills in English.
• Proficiency in Bahasa Malaysia is an added advantage.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Organize internal and external meetings through Microsoft Outlook and Microsoft Teams.
• Arrange travel bookings, accommodation, and travel itineraries when required.
• Manage incoming correspondence, emails, and administrative requests.
• Maintain confidentiality when handling sensitive business information.

Skills

Organizational skills

Communication

Multitasking

Time management

English proficiency

Education

Diploma in Business Administration

Tools

MS Office 365

Microsoft Teams

Calendar management

Document preparation

Procurement administration

Record management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Working Hours: Monday – Friday | 7:00 AM – 5:00 PM

Eligibility: This opportunity is currently open to Malaysian Citizens.

About the Role

We are seeking a proactive and highly organized IT Administrative Assistant to provide administrative and operational support to the IT Leadership team. This role is ideal for someone with excellent organizational, communication, and coordination skills who enjoys working in a dynamic corporate environment.

You will play a key role in supporting day-to-day administrative operations, coordinating meetings, preparing reports and presentations, and ensuring the smooth functioning of the IT department.

Key ResponsibilitiesExecutive & Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments.
• Organize internal and external meetings through Microsoft Outlook and Microsoft Teams.
• Arrange travel bookings, accommodation, and travel itineraries when required.
• Manage incoming correspondence, emails, and administrative requests.
• Maintain confidentiality when handling sensitive business information.

Documentation & Reporting

• Prepare, format, and proofread reports, presentations, and business documents.
• Draft meeting minutes, internal communications, and correspondence.
• Maintain organized electronic and physical filing systems.
• Track action items and follow up with relevant stakeholders.

IT Department Coordination

• Coordinate with IT team members on project updates and administrative activities.
• Track department initiatives, milestones, and deliverables.
• Schedule meetings with internal stakeholders, vendors, and external partners.
• Support department events, town halls, and team engagement activities.

General Administration

• Process purchase requests and assist with procurement documentation.
• Manage office supplies and administrative resources.
• Maintain accurate records and documentation.
• Perform other administrative duties assigned by the IT Leadership team.

Requirements

• Diploma in Business Administration, Office Management, Secretarial Studies, or a related discipline.
• 1–2 years of experience in an administrative, executive assistant, or secretarial role.
• Fresh graduates with strong organizational skills and a willingness to learn are encouraged to apply.
• Excellent verbal and written communication skills in English.
• Proficiency in Bahasa Malaysia is an added advantage.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, integrity, and attention to detail.
• Ability to work independently while supporting multiple stakeholders.

Technical Skills

• Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
• Microsoft Teams
• Calendar & Meeting Management
• Document Preparation
• Administrative Coordination
• Meeting Minutes
• Procurement Administration
• Record Management

Why Join Us?

• Opportunity to support senior IT leadership in a professional corporate environment.
• Exposure to enterprise IT operations and business administration.
• Collaborative and supportive workplace.
• Career development opportunities with potential contract renewal based on performance.

We thank all applicants for their interest. Only shortlisted candidates will be contacted.