Administrative Assistant

Thekenduri Events Sdn Bhd; Seremban; On-site; MYR 40,000 - 67,000; Full time

Job summary

Jora Malaysia is seeking an Admin Executive to support smooth operations and provide essential administrative services across management and departments.

The role involves document control, record keeping, meeting coordination, and inter-departmental support. Strong MS Office skills and bilingual communication are required to succeed in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
• 1–2 years administrative experience is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Manage and maintain company documents and records (physical and electronic).
• Prepare, update, and maintain accurate administrative records and databases.
• Handle incoming calls, emails, correspondence, and inquiries.
• Prepare official letters, memos, reports, and other admin documents.
• Coordinate meetings, schedule appointments, arrange meeting rooms, and prepare minutes.
• Manage office supplies and inventory at all times.
• Coordinate courier services, deliveries, and mail distribution.
• Maintain company asset records and admin documentation.

Skills

Admin & Office Mgmt

Records management

Report preparation

Data entry

Communication skills

Education

Diploma/Bachelor in Business Admin

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Admin Executive is responsible for ensuring the smooth and efficient operation of the company’s administrative functions by providing administrative support to management and various departments.

Key Responsibilities

• 1. Manage and maintain company documents, records, and filing systems (both physical and electronic).
• 2. Prepare, update, and maintain accurate administrative records and databases.
• 3. Handle incoming phone calls, emails, correspondence, and general inquiries.
• 4. Prepare official letters, memos, reports, and other administrative documents.
• 5. Coordinate meetings, schedule appointments, arrange meeting rooms, and prepare meeting minutes.
• 6. Manage office supplies and ensure sufficient inventory at all times.
• 7. Coordinate courier services, document deliveries, and mail distribution.
• 8. Maintain company asset records and administrative documentation.
• 9. Assist in preparing documents for internal and external audits.
• 10. Provide administrative support to Human Resources, Finance, Purchasing, and other departments when required.
• 11. Prepare weekly and monthly administrative reports for management.
• 12. Liaise with clients, vendors, government agencies, and external parties on administrative matters.
• 13. Ensure all company records are properly organized, updated, and maintained.
• 14. Assist in organizing company meetings, events, training sessions, and corporate activities.
• 15. Perform any other administrative duties assigned by Management from time to time.

Qualifications

• * Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• * Minimum 1–2 years of administrative experience is an advantage.
• * Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• * Good written and verbal communication skills in English and Bahasa Malaysia.
• * Strong organizational, time management, and multitasking skills.
• * Detail-oriented, responsible, and able to work independently with minimal supervision.

Required Skills

• * Administrative and office management
• * Document and records management
• * Report preparation
• * Data entry and record keeping
• * Communication and interpersonal skills