Inventory Management Executive

Ninja Van; Shah Alam; On-site; MYR 32,000 - 52,000; Full time

Job summary

Ninja Van in Malaysia is seeking an Executive, Inventory Management to maintain accurate inventory records, support stock control, and ensure timely fulfilment and distribution of consumables, equipment, and merchandise across departments.

The role emphasizes asset tracking, inventory reporting, and collaboration with teams to uphold process controls and operational efficiency in a fast-paced warehouse environment.

Qualifications

• Diploma or degree in supply chain, logistics, or related field.
• Minimum 1 year of relevant experience in warehouse or logistics.
• Familiarity with warehouse processes and inventory systems preferred.
• Must be able to work on Saturdays.

Responsibilities

• Perform end-to-end warehouse operations including receiving, putaway, picking, packing, and outbound activities.
• Maintain and update inventory records and stock levels to ensure accuracy.
• Conduct stock counts and reconciliation; monitor discrepancies and losses.
• Prepare inventory and operational reports for supervisors and stakeholders.
• Ensure safe and compliant warehouse practices.

Skills

Attention to detail

Bilingual EN-MY

MS Office

Education

Diploma/Degree in Supply Chain

Job description

Job Purpose

The Executive, Inventory Management is responsible for maintaining accurate inventory records, supporting stock control activities, and ensuring timely fulfilment and distribution of consumables, equipment, and merchandise across departments. This role also supports asset tracking, inventory reporting, and operational coordination to ensure smooth day-to-day inventory operation.

Key Responsibilities
1.

Warehouse & Inventory Operations

• Perform end-to-end warehouse operations including receiving, inbound, putaway, picking, packing, and outbound activities to ensure smooth warehouse operations and optimal efficiency.

• Handle and move physical goods within the warehouse while ensuring proper recording and tracking of inventory data.

• Maintain and update accurate inventory records and required stock levels for goods, products, and materials.

• Conduct periodic stock counts and inventory reconciliation activities to ensure inventory accuracy.

• Validate and inspect inventory quantity and quality upon receiving and during storage.

Inventory Control & Quality Management

• Conduct quality checks on stored inventory to ensure compliance with company standards.

• Process and document returned items accurately and in a timely manner.

• Monitor inventory discrepancies, damages, and losses, and support implementation of loss-prevention measures.

• Assist in implementing and improving inventory management procedures and controls.

Documentation & Reporting

• Prepare inventory and operational reports for supervisors and relevant stakeholders.

• Ensure proper documentation for inventory movement, receiving, issuance, and returns.

• Support inventory data tracking and reporting for operational and audit purposes.

Safety & Compliance

• Maintain a safe, clean, and healthy work environment by adhering to company policies, operational procedures, and legal regulations.

• Ensure compliance with warehouse safety standards and operational best practices.

Ad-Hoc Responsibilities

• Support supervisors and team members with operational and administrative tasks as assigned.

• Perform any other related duties and responsibilities as assigned by the Company from time to time.

Requirements

• Diploma or Degree in Supply Chain, Warehouse Management, Logistics, Business Administration, or related field.

• Minimum 1 year of relevant working experience.

• Experience in warehouse, inventory, or logistics operations is an advantage.

• Must be able to work on Saturdays as part of the working schedule.

• Familiarity with warehouse processes and inventory systems is preferred.

• Good attention to detail with strong organizational and multitasking skills in a fast-paced operational environment.

• Proficient in Microsoft Office applications with good communication skills in both English and Malay.

• Physically capable of handling warehouse operational activities when required.