Internship - Administration

AIMOTION SDN. BHD.; Kuala Lumpur; On-site; MYR 17,000 - 26,000; Full time

Benefits offered by this job

EPF top-up

Medical coverage

5-day work week

Miscellaneous allowance

Reimbursements and claims

Growth opportunities with AI-Driven公司

Job summary

AiMotion SDN. BHD. in Kuala Lumpur seeks a proactive intern to support daily office management, HR administration, and vendor coordination. You’ll assist with documentation, internal communications, and event planning while gaining exposure to payroll-related processes and vendor liaison.

Ideal candidates are pursuing a Diploma or Bachelor’s in Business Administration, HR, or related fields with proficiency in MS Office and Canva, and are fluent in English, Malay and Mandarin.

Qualifications

• Pursuing Diploma or Bachelor's degree in Business Admin, HR, Psychology or related field.
• Strong organisational, communication and coordination skills.
• Proficiency with Microsoft Office (Word/PowerPoint/Excel) and Canva.
• Detail-oriented, proactive and eager to learn.
• Ability to handle confidential HR information with discretion and integrity.

Responsibilities

• Assist in daily office management, including office and pantry supplies, facilities and administrative coordination.
• Support HR administration: documentation, filing, record-keeping, internal records.
• Handle payment requests and documentation for monthly expenses, invoices, rental and other bills.
• Liaise with external vendors and service providers on administrative matters.
• Draft internal emails, memos and official communications.
• Conduct market research on HR trends and workplace practices.
• Help organize internal events, employee engagement activities and team-building initiatives.

Skills

MS Office

Canva

English

Malay

Mandarin

Education

Diploma or Bachelor’s in Business Administration/HR/Psychology

Job description

AiMotion is an AI-powered automotive content company based in Kuala Lumpur. We combine advanced AI video technology with deep automotive expertise to deliver innovative content solutions for the automotive industry. Our mission is to transform how vehicles are marketed and sold by creating smarter, more engaging, and more efficient digital experiences.

Assist in daily office management, including office and pantry supplies, facilities, and administrative coordination.

Support HR administration, including documentation, filing, record-keeping, and maintaining internal records.

Assist with payment requests and documentation for monthly expenses, invoices, rental, and other bills.

Liaise with external vendors, service providers, and relevant stakeholders on administrative matters.

Draft internal emails, memos, announcements, and other official communications.

Conduct market research on HR trends and workplace practices.

Assist in organising internal company events, employee engagement activities, and team-building initiatives.

Job Requirements

• Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Human Resources, Psychology or a related field from an accredited university.
• Good organisational, communication, and coordination skills.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel), and Canva.
• Detail-oriented, proactive, and willing to learn.
• Handle Confidential HR & Personal Information with Discretion and Integrity.
• Able to communicate well in English, Malay and Mandarin as this role requires engaging with Mandarin-speaking clients and stakeholders.

Benefits and Perks

• Extra 2% EPF Contribution by Employer
• Dental, Medical and Insurance Coverage
• 5-Day Work Week
• Miscellaneous Allowance
• Reimbursements and Claims
• Growth Opportunities with AI-Driven Company