Internship - Admin

SONT PHOTONICS Sdn Bhd; Seberang Perai; On-site; MYR 28,000 - 39,000; Full time

Job summary

SONT PHOTONICS Sdn Bhd is seeking an Office Operations & Reception assistant to handle daily administrative tasks, maintain office supplies, and coordinate visitor reception and event setup.

The role also involves managing overseas staff accommodation logistics, utility bills, safety checks, and coordinating vendor communications. Strong MS Office skills and a proactive, service-oriented mindset are essential for success.

Qualifications

• Proficient in Microsoft Office; strong organizational and multitasking skills.
• Able to adapt to a fast-paced environment and deliver quality service.

Responsibilities

• Assist with day-to-day admin and reception duties including filing and archiving.
• Manage accommodation logistics for international staff and check-in/check-out procedures.
• Coordinate travel support and onboarding/offboarding processes, including access cards and workstation allocation.

Skills

MS Office

Organizational skills

Multitasking

Job description

Daily Office Operations & Reception: Assist with day-to-day administrative affairs, including office environment maintenance, office supplies procurement and inventory management, document filing and archiving, visitor reception, and meeting/event organization and coordination.

International Staff Accommodation Logistics: Assist in managing company-provided accommodation for overseas employees and relocated team members, including check-in and check-out procedures, processing and organizing utility and internet bills, facility repair and maintenance coordination, as well as routine safety and hygiene inspections.

Asset Management & Travel Support: Assist with employee business travel bookings (flights, hotels, and local transportation) and administrative onboarding/offboarding procedures (access card issuance, workstation allocation, etc.).

Vendor & Property Liaison: Assist in daily communication with property management, facility service providers, and administrative vendors; help collect and compare supplier quotations to ensure service quality delivery

Job Requirements

1. 1．Proficient in Microsoft Office, with good organizational, coordination and multitasking skills.
2. 2．Strong sense of responsibility and good service awareness; able to solve problems independently and adapt to a fast-paced work environment.