Administration Manager (Based in Kuala Lumpur）

Titanicom Tech Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Titanicom Tech Limited is seeking an Administration Manager based in Kuala Lumpur to oversee fixed asset management, procurement and daily admin operations for Malaysia. You will coordinate travel, manage office facilities across JB and KL, and handle documentation, attendance and basic accounting tasks.

Fluency in Mandarin and strong communication skills are required to liaise with stakeholders; travel between JB and KL offices may be needed.

Qualifications

• Bachelor's degree in Business Administration, Management or related field.
• Mandarin proficiency required to communicate with Mandarin-speaking clients and stakeholders.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Oversee fixed asset management and procurement for Malaysia operations.
• Monitor office supplies, equipment and daily consumables; ensure availability.
• Coordinate travel arrangements and business support services for the company.
• Office and facilities management for JB and KL offices, warehouses, and staff accommodation.
• Maintain filing, records and documentation; prepare correspondence and reports as required.
• Provide translation/interpreting support in Mandarin, English and Malay when needed.
• Oversee administrative budgeting and cost optimization; manage attendance and overtime records.
• Collaborate with HR, Finance, IT, and Operations to ensure efficient administrative support.

Skills

Mandarin proficiency

Communication skills

Interpersonal skills

Team coordination

Budgeting experience

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

Administration Manager (Based in Kuala Lumpur）

Overseefixedassetmanagementandprocurementactivitiesforthecompany'sMalaysiaoperations.

Monitorofficesupplies,equipment,anddailyconsumablestoensuresufficientavailability.

2. Travel & Business Support

• Managerelationshipswithtravelagencies,hotels,andotherserviceproviders.
• Coordinatecompanyregistration,businesslicenses,permits,electronicseals,andothercorporateadministrativematters.

3. Office & Facilities Management

• OverseethedailyadministrativeoperationsandfacilitiesmanagementoftheJBandKLoffices,warehouses,andcompanyaccommodation.
• Manageofficemaintenance,renovation,relocation,andotherfacilities-relatedmatters.
• Manageandrenewofficeandwarehouseleaseagreementsandcoordinatewithlandlords,technicians,contractors,andserviceproviders.
• Supporttheday-to-dayadministrationandoperationsoftheoffices.

4. Documentation & Administrative Coordination

• Maintainproperfiling,records,anddocumentationforadministrativematters.
• Prepareletters,notices,basicreports,andotheradministrativedocumentsasrequired.
• Coordinatewithtechnicians,contractors,management,andrelevantdepartmentstoensuresmoothadministrativeoperations.
• ProvidetranslationandinterpretationsupportinMandarin,English,andMalaywhenrequired.
• Overseetheadministrativeandlogisticalarrangementsforinternaltraining,meetings,andcompanyactivities.
• Maintainrelevanttrainingrecordsanddocumentation.
• Overseeemployeeattendanceandovertimeadministration,includingthereviewandapprovalofattendanceandovertimerecords.
• Assistinbilling,collectionupdates,andmaintainingbasicaccountsrecords.
• Manageadministrativeexpensesandbudgets,monitorcosts,andidentifyopportunitiesforcostoptimization.

6. Team & Operations Management

• CoordinatewithHR,Finance,IT,Operations,andotherdepartmentstoensureefficientadministrativesupport.

2. EducationalBackground

• Bachelor'sdegreeorabove,preferablyinBusinessAdministration,Management,orarelatedfield.
• MandarinproficiencyisrequiredtoeffectivelycommunicatewithMandarin-speakingclientsandstakeholders.

4. TechnicalSkills

• Familiaritywithadministrativesystems,documentation,andrecord-keeping.

5. OtherRequirements

• FamiliaritywiththeapplicationandrenewalproceduresforProfessionalVisitPass(PVP)andEmploymentPass(EP).
• Strongcommunicationandinterpersonalskills.
• WillingtotravelbetweentheJBandKLofficeswhenrequired.