Intern

GAMUDA; Petaling Jaya; On-site; MYR 11,000 - 17,000; Part time

Job summary

GAMUDA is seeking a motivated and organised intern for a 6-month internship in corporate administration and office operations in Petaling Jaya. You will assist with facilities coordination, employee support, and general admin to support daily operations.

The role offers hands-on experience in a professional environment, with responsibilities including coordinating calls, processing claims, and maintaining records, ideal for Diploma/Bachelor students.

Qualifications

• Pursuing a Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field.
• Candidate should be organised, with good communication and interpersonal skills.”
• Willing to learn and manage multiple tasks with attention to detail.

Responsibilities

• Handle incoming calls professionally and respond to general inquiries.
• Assist with preparing payment requisitions (ePRF) and processing monthly administrative claims.
• Coordinate pool car bookings, mileage records, vehicle servicing, and fuel card reconciliations.
• Monitor pantry supplies and track administrative operating expenses (OPEX).
• Coordinate courier and dispatch arrangements with service providers (GDEX, FedEx).
• Maintain corporate uniform inventory and assist with staff uniform requests.
• Support employee welfare initiatives and processing requests (fruit baskets, etc.).
• Maintain accurate digital records and filing of administrative documents.
• Provide general administrative support to ensure smooth daily operations.

Skills

Communication

Organization

Multitasking

MS Office

Problem solving

Education

Diploma or Bachelor's degree in Business Administration/Management/HR

Tools

FreshDesk

Shell Fleethub

Job description

We are looking for a motivated and organised intern to join our team for a 6-month internship. This is an excellent opportunity to gain hands‑on experience in corporate administration, office operations, facilities coordination, and employee support within a professional working environment.

Job description

Job Summary

We are looking for a motivated and organised intern to join our team for a 6-month internship. This is an excellent opportunity to gain hands‑on experience in corporate administration, office operations, facilities coordination, and employee support within a professional working environment.

Key Responsibilities

• Handle incoming calls professionally, respond to general inquiries, and maintain the internal company directory.
• Assist with preparing payment requisitions (ePRF) and processing monthly administrative claims, including telecommunications, utilities, dispatch, travel, and subscriptions through FreshDesk.
• Coordinate pool car bookings, maintain mileage records, arrange vehicle servicing, and assist with monthly fuel card statement reconciliation via Shell Fleethub.
• Monitor pantry supplies, maintain inventory levels, and assist in tracking administrative operating expenses (OPEX).
• Coordinate courier and dispatch arrangements with service providers such as GDEX and FedEx.
• Maintain corporate uniform inventory and assist with staff uniform requests.
• Support employee welfare initiatives, including processing requests such as fruit baskets and other staff‑related services.
• Maintain accurate digital records and ensure proper filing of administrative documents.
• Provide general administrative support to ensure the smooth running of daily office operations.
• Assist the team with other ad‑hoc administrative and coordination tasks as required.
• 6 months internship period

Qualifications

Currently pursuing a Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field

Skills & Abilities

• Good communication and interpersonal skills.
• Organised, detail‑oriented, and willing to learn.
• Able to manage multiple tasks and meet deadlines.
• Comfortable working with Microsoft Office applications.
• A proactive attitude with good problem‑solving skills.

Expected Minimum Years of Experience

Available to commit to a full 6-month internship