Internship - Administration

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 10,000 - 15,000; Full time

Job summary

Eco Interiors International Sdn Bhd is seeking a responsible Admin Intern to support daily administration and operations. The role covers office administration, facilities coordination, documentation, inventory, logistics and general operational tasks.

You'll work with the Admin team, learning how to manage records, liaise with service providers and assist with workplace upkeep in a fast-paced environment. This internship offers practical exposure to multiple admin functions and process

Qualifications

• Pursuing or recently completed Diploma/Degree in a related field.
• Willing to learn, be proactive and detail-oriented.
• Able to work independently and as part of a team.
• Good communication and coordination skills.
• Hands-on with office and operational tasks.

Responsibilities

• Assist with daily administrative and operational matters to ensure tasks are followed up and completed.
• Coordinate maintenance, repairs, servicing and workplace upkeep.
• Liaise with contractors, cleaners, security, vendors and service providers.
• Maintain records for properties, tenancy, licences and renewals.
• Support warehouse administration, inventory and logistics.
• Coordinate vehicle servicing, road tax, insurance renewals and docs.
• Prepare manpower schedules, attendance and overtime records for maintenance teams.
• Provide backup support for Reception, including visitors and calls.
• Maintain proper filing for maintenance, tenancy, licences, insurance, vendors and assets.
• Prepare simple reports, update records and track outstanding matters.
• Assist in improving administrative workflows and SOPs.

Skills

Organisational skills

Communication skills

Coordination abilities

Attention to detail

MS Office

Education

Diploma/Degree in Business Administration, Management, Human Resources, Operations or related field

Tools

Microsoft Office

Job description

We are looking for a responsible and hands‑on Admin Intern to support the daily administration and operational activities of the company. This internship provides practical exposure to office administration, facilities and maintenance coordination, documentation, inventory, logistics and general operational support.

Responsibilities

Assist with daily administrative and operational matters to ensure tasks are properly followed up and completed.

Support the team in coordinating maintenance, repair works, servicing and general workplace upkeep.

Assist in liaising with contractors, cleaners, security, building management, landlords, vendors and service providers when required.

Conduct basic workplace and facility checks and report any defects, maintenance issues or areas requiring attention.

Assist in maintaining records for company properties, tenancy matters, licences, permits and renewal schedules.

Support warehouse administration, inventory records, stock movement and logistics arrangements.

Assist in coordinating company vehicle servicing, repairs, road tax, insurance renewals and related documentation.

Assist in preparing manpower schedules, task assignments, attendance and overtime records for maintenance/service teams where required.

Provide backup support for the Reception function when required, including attending to visitors, answering incoming calls, receiving documents or parcels and directing enquiries to the appropriate department.

Maintain proper filing and documentation for maintenance, tenancy, licences, insurance, vendors, assets and inventory.

Assist in preparing simple reports, updating records and tracking outstanding operational matters.

Support the Admin team in improving administrative workflows, documentation and SOPs.

Perform other administrative and operational duties as assigned.

Requirements

Currently pursuing or recently completed Diploma/Degree in Business Administration, Management, Human Resources, Operations or a related field.

SPM leavers with a strong interest in administration and operations may also be considered.

Responsible, organised and willing to learn.

Hands‑on and comfortable assisting with both office and operational matters.

Good follow‑up skills with the ability to track tasks and ensure matters are properly completed.

Good communication and coordination skills.

Computer literate, with basic knowledge of Microsoft Office.

Detail‑oriented and able to maintain proper records and documentation.

Able to work independently as well as support the team when required.

Willing to assist with physical site/facility checks and operational tasks when required.

Proactive, disciplined and able to work in a fast‑paced environment.

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit‑outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit‑out components, furniture, lighting, and fixtures. With RM36 million in paid‑up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high‑value, large‑scale developments across Asia successfully.