Admin Internship

Sunline; Kampung Malaysia Tambahan; On-site; MYR 13,000 - 20,000; Full time

Job summary

Sunline, a global banking software and technology services provider, seeks 2–3 interns to support administration and platform operations in Malaysia. The role offers hands-on exposure to office administration, travel coordination, accommodation management, and cross-border coordination with multiple teams.

Ideal candidates are organized, detail-oriented, and comfortable communicating in English and Mandarin.

Qualifications

• Pursuing (Diploma or Bachelor's) in a relevant field.
• Mandarin and English proficiency required.
• Detail-oriented with ability to handle documents and data.
• Must be legally able to undertake an internship in Malaysia.
• Commitment to a 4–6 month internship.
• Basic proficiency in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Assist with day-to-day office administrative work and vendor coordination.
• Support planning of employee activities and office events.
• Maintain administrative records, trackers, and documentation.
• Assist with travel administration (flights, accommodation, visas) and employee travel info.
• Support accommodation admin, including bills and records.
• Collect quotations and perform simple cost comparisons.
• Follow up on routine administrative matters with internal and external parties.
• Prepare reports and administrative documents.
• Handle ad hoc administrative tasks as assigned by supervisor.

Skills

Mandarin proficiency

English proficiency

Organization

Documentation

Excel

Education

Pursuing Diploma/Bachelor's in Business Administration/HR/Management/Finance

Tools

Microsoft Office

Job description

Sunline is a global provider of banking software and technology services, founded in 2002 and serving more than 800 banking and financial customers worldwide. With over 7,000 employees, the majority of whom are technical professionals, Sunline offers comprehensive solutions spanning core banking, digital banking, foreign exchange and treasury, and big data. The company has been recognized with multiple international awards, including Global IDC Fintech Rankings Top 100 Fintech, Top Emerging Fintech, and accolades for rapid growth and innovation. Sunline partners with financial institutions of all sizes to support their digital transformation and growth. The organization is driven by a commitment to continuous improvement, technological innovation, and shaping the future of banking and financial technology.

About the Role

We are looking for 2–3 interns to support our administration and platform operations. The role provides hands‑on exposure to office administration, travel coordination, accommodation management, documentation, vendor liaison, and general operational support across different countries and teams. This internship is suitable for students who are organised, responsive, detail‑oriented, and comfortable communicating in both English and Mandarin.

Key Responsibilities

• Assist with day‑to‑day office administrative work, including purchasing office supplies and coordinating with building management or external vendors.
• Support the planning and coordination of employee activities, office events, and internal arrangements.
• Maintain administrative records, trackers, filing, and other supporting documentation.
• Assist with basic data checking and verification for travel administration, such as flight, accommodation, visa, and employee travel information.
• Support accommodation‑related administrative work, including checking utility bills, records, and related documentation.
• Assist with quotation collection, simple cost comparisons, and preparation of supporting documents.
• Follow up on routine administrative matters with internal colleagues and external parties.
• Support preparation of reports, summaries, and administrative documents.
• Perform other ad hoc administrative tasks assigned by the supervisor.

Requirements

• Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Finance, or another relevant field.
• Good command of Mandarin is required due to communication and documentation needs with Mandarin‑speaking stakeholders.
• Good working proficiency in English.
• Must be legally able to work/undertake an internship in Malaysia.
• Able to commit to an internship period of 4–6 months.
• Detail‑oriented and comfortable working with documents, numbers, and data checking.
• Organized and able to manage multiple simple tasks at the same time.
• Willing to follow up on assigned matters and complete tasks within deadlines.
• Basic proficiency in Microsoft Excel, Word, and PowerPoint.
• Positive working attitude and willingness to learn.

What You Will Gain

• Exposure to regional administration and cross‑border operations.
• Practical experience in travel, accommodation, vendor, and office administration.
• Experience working with employees and stakeholders across multiple countries.
• Hands‑on exposure to administrative processes, documentation, cost tracking, and operational coordination.
• Opportunity to develop communication, problem‑solving, prioritisation, and stakeholder‑management skills.