Import Executive

Caldic; Selangor; On-site; MYR 56,000 - 100,000; Full time

Job summary

Caldic Malaysia is seeking an Import Executive to place purchase orders, coordinate shipments, and manage customs clearance to ensure timely delivery to our warehouse or directly to customers, while maintaining accurate documentation.

You will work closely with inventory planners, commercial sales, customer service and suppliers, handling JD Edwards (SAP/JD Edwards familiarity preferred), shipping documents, Incoterms and landed cost recordings with strong communication and multitasking under

Qualifications

• Bachelor's degree in any related field.
• 3-4 years’ experience in handling clearing & forwarding, product costing and customs.
• Familiar with specialty chemical / ingredient distribution.

Responsibilities

• Input all new Purchase Orders into JD Edwards & email PO to supplier for order placement.
• Coordinate shipping schedule with sales, suppliers, and other stakeholders.
• Coordinate logistics with shipping lines, forwarders, drayage companies & warehouses.
• Securing booking schedule to meet required inventory demand.
• Track and trace incoming shipment with shipping line, trucking company and broker/forwarder.
• Authorize / dispute supplier and logistics provider payments for accounting.
• Handle claims on shipments as needed.
• Create and maintain shipment files.
• Effectively follow-up communications with all relative parties involved.
• Respond to / handle sample order requests.
• Maintain familiarity with business, staff and suppliers of Caldic sourcing partners.
• Coordinate and ensure proper filing of local documentation and declarations as needed for custom release.
• Coordinate shipment clearance with customs broker/forwarder to ensure timely cargo clearance.
• Dispatch delivery orders for pickup of cargo prior to LFD and avoid demurrage/detention.
• Ensure prompt and accurate J D Edwards inventory recording and accrual of estimated Landed Cost.

Skills

PO processing and logistics

Supply chain coordination

MS Office (Excel)

JD Edwards / SAP familiarity

Shipping & customs knowledge

Education

Bachelor's degree in related field

Tools

JD Edwards

SAP

Job description

The Import Executive is responsible for placing PO’s to our suppliers, managing any transportation requirements and then importing and delivering the shipment to our warehouse or in some cases directly to the customer. creates the purchase orders, places the order and plans the product receipt. This role works closely with inventory planners, commercial sales team, customer service, portfolio management as well as with suppliers.

Key Responsibilities

• Input all new Purchase Orders into JD Edwards & email PO to supplier for order placement
• Coordinate shipping schedule with sales, suppliers, and other stakeholders
• Coordinate logistics with shipping lines, forwarders, drayage companies & warehouses
• Securing booking schedule to meet required inventory demand
• Track and trace incoming shipment with shipping line, trucking company and broker/forwarder
• Authorize / dispute supplier and logistics provider payments for accounting
• Handle claims on shipments as needed
• Create and maintain shipment files
• Effectively follow-up communications with all relative parties involved
• Respond to / handle sample order requests
• Maintain familiarity with business, staff and suppliers of Caldic sourcing partners
• Coordinate and ensure proper filing of local documentation and declarations as needed for custom release
• Coordinate shipment clearance with customs broker/forwarder to ensure timely cargo clearance
• Dispatch delivery orders for pickup of cargo prior to LFD and avoid demurrage/detention
• Ensure prompt and accurate J D Edwards inventory recording and accrual of estimated Landed Cost

Position Requirements & Key Abilities

• Bachelor's degree in any related field
• Minimum 3-4 years’ experience in handling clearing & forwarding, product costing and customs.
• Familiar with specialty chemical / ingredient distribution
• Knowledge of operations and key factors impacting an integrated supply chain process
• Familiar with country import and export regulations
• Knowledgeable in general shipping matters – i.e., Letters of Credit, shipping documentation, claims, clearance, freight, shipment INCO terms, etc.
• PC skills with an emphasis on spreadsheets and data base programs. Well versed in MS Office software – i.e., Ms-Word, Ms-Excel, and Ms-PowerPoint.
• Familiarity with enterprise management system like SAP or J D Edwards
• Proactive high-service mindset.
• Good communication & teamwork skills – oral & written
• Organization, analytical & prioritization skills – able to multi-task under time pressure
• Ability to identify, drive and resolve issues with other groups proactively and effectively

Key Personal Attributes

• Integrity – Conduct business with high ethical standards and be honest in all internal and external relationships
• Diversity – Encourage diverse opinions, respect ideas from all stakeholders, and cultivate a culture of mutual respect
• Effort – Demonstrate personal commitment through effort and investment in your work
• Accountability – Be responsible for your role and obligations in the organization
• Service – Provide exceptional service and honor commitments to our business partners

Accountability & Key Dimensions

• Orders Processed – quantity & quality (low error rate)
• Minimizing exceptional logistics/shipment costs