Inventory & Warehouse Executive

EPOS Pte. Ltd.; Kuala Lumpur; On-site; MYR 45,000 - 60,000; Full time

Job summary

EPOS Pte. Ltd. is seeking a professional Inventory & Warehouse Executive based in Kuala Lumpur, Malaysia. This role involves coordinating shipments, managing inventory, and ensuring operational efficiency through ERP/WMS systems.

The ideal candidate will have a Diploma or Bachelor’s Degree in a related field and at least 3–5 years of experience in logistics or supply chain operations. Strong coordination and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum 3–5 years of experience in logistics, warehouse, inventory, or supply chain operations.
• Experience with ERP/WMS systems and inventory control processes.
• Able to work independently in a fast-paced environment.

Responsibilities

• Coordinate overseas shipments from China and local supplier deliveries.
• Manage delivery arrangements with 3PL providers.
• Handle inventory transactions through ERP/WMS systems.
• Monitor inventory movement and maintain accurate records.
• Conduct stock takes and discrepancy investigations.

Skills

Coordination skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Excel

Proficiency in Google Sheets

Education

Diploma or Bachelor’s Degree in Supply Chain or related field

Tools

ERP/WMS systems

Job description

Job Summary

We are seeking a professional and detail-oriented Inventory & Warehouse Executive to support daily logistics, inventory, and warehouse operations. The candidate will be responsible for shipment coordination, inventory management, ERP/WMS operation, and cross-functional communication to ensure smooth operational flow and inventory accuracy.

Key Responsibilities

• Coordinate and monitor overseas shipments from China and local supplier deliveries with suppliers and appointed 3PL forwarders, including shipment schedule follow-up, delivery arrangement, and shipment status tracking to ensure smooth operations.
• Manage delivery arrangements between 3PL providers and warehouse operations to ensure timely inbound and outbound activities, proper coordination, and smooth inventory flow.
• Handle inbound and outbound inventory transactions accurately through ERP/WMS systems, including goods receiving, stock transfer, inventory adjustment, and system record maintenance.
• Monitor inventory movement, stock accuracy, inventory balance, and serial number tracking control to ensure proper inventory management and operational accuracy.
• Support inventory planning, replenishment activities, and stock allocation together with Sales, Operations, and Procurement teams to ensure sufficient stock availability and smooth business operations.
• Conduct stock takes activities, inventory reconciliation, and discrepancy investigation to maintain accurate inventory records and warehouse control.
• Perform warehouse/site visits to 3PL warehouses when required to monitor warehouse operations, inventory condition, stock accuracy, and operational compliance.
• Prepare inventory and logistics related reports, shipment status updates, and ensure all operational records and documentation are properly maintained and updated.
• Support continuous improvement initiatives to enhance logistics coordination, inventory accuracy, warehouse operations, and overall operational efficiency.

Qualifications

• Diploma or Bachelor’s Degree in Supply Chain, Logistics, Warehouse Management, Business Administration, or related field.
• Minimum 3–5 years of working experience in logistics, warehouse, inventory, or supply chain operations.
• Experience in ERP/WMS systems and inventory control processes.
• Good coordination, communication, and problem-solving skills.
• Proficient in Microsoft Excel and/or Google Sheets.
• Responsible, detail-oriented, and able to work independently in a fast-paced environment.

Preferred Advantage

• Experience handling China import shipments and 3PL coordination
• Experience in serial number inventory management.
• Familiar with import/export and SIRIM related operational processes.