Hybrid Admin & Operations Specialist — Grow with the Founder

Unseen Matters; Kuala Lumpur; Hybrid; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Growth opportunities

Job summary

Unseen Matters is a story-first sustainable gifting studio in Kuala Lumpur. We are seeking an administrator/finance assistant to support the founder with quotes, invoices, payroll, and outreach. You will work across admin, finance, client outreach and design, gaining exposure to every part of the business and developing a specialization over time.

Hybrid: two days work from home weekly. You will coordinate with suppliers, track payments, draft outreach emails, and help with Canva graphics and

Qualifications

• Diploma or degree in business, accounting, finance, marketing or related field.
• 0–2 years of experience.
• Good with numbers, spotting errors before sending.
• Comfortable with Excel/Sheets and Google Workspace; Canva is a plus.
• Discreet with financial and payroll information.
• Clear emails and proactive outreach to people you don't know.
• Learns fast and takes initiative; direct access to founder.

Responsibilities

• Prepare quotations, invoices and purchase orders; keep files organized.
• Coordinate with suppliers and contractors; vendor registration.
• Keep the office running: supplies, scheduling and day‑to‑day logistics.
• Track client payments and remind clients when they're due.
• Tally payments to suppliers and manage monthly payroll calculations.
• Prepare simple project P&Ls: revenue vs costs.
• Research potential clients and prepare background briefs.
• Draft outreach emails, reply to enquiries and follow up on leads.
• Create simple graphics, slides and documents in Canva.

Skills

Numerical accuracy

Email communication

Spreadsheet proficiency

Self-motivated

Education

Diploma or degree in business/ accounting/ finance/ marketing

Tools

Excel/Sheets

Google Workspace

Canva

Job description

Unseen Matters is a story-first sustainable gifting studio in Kuala Lumpur. We are seeking an administrator/finance assistant to support the founder with quotes, invoices, payroll, and outreach. You will work across admin, finance, client outreach and design, gaining exposure to every part of the business and developing a specialization over time.

Hybrid: two days work from home weekly. You will coordinate with suppliers, track payments, draft outreach emails, and help with Canva graphics and