Operations & Admin Assistant (Founder's Office)

Huggy Wellness Sdn Bhd; Kuala Lumpur; Ibrido; MYR 31.000 - 42.000; Tempo pieno

Descrizione del lavoro

Huggy Wellness Sdn Bhd in Kuala Lumpur seeks an Operations & Admin Assistant to support the founder's office. You will manage the founder's calendar, coordinate suppliers, and prepare quotations and invoices to keep operations smooth.

This desk-based role requires strong organization, discretion, and the ability to handle confidential information. Fresh graduates are welcome, with room to grow and learn new AI tools.

Competenze

• High level of organization with attention to detail.
• Strong written English and Bahasa Malaysia.
• Comfortable using Google Workspace or Microsoft Office.
• Discreet with confidential business information.
• Fresh graduates welcome; admin/EA experience is a plus.

Mansioni

• Manage founder's calendar and schedule meetings.
• Coordinate suppliers and vendors; raise POs and track deliveries.
• Prepare quotations and invoices; draft simple reports.
• Keep company records and documents organized.
• Handle inbound inquiries from partners, clinics, corporate customers.
• Assist with bookkeeping and expense tracking with accountant.

Conoscenze

Organised

Detail-oriented

Written English

Bahasa Malaysia

Self-starting

Strumenti

Google Workspace

Microsoft Office

Descrizione del lavoro

# Operations & Admin Assistant (Founder's Office)Keep the business side running — paperwork, suppliers, scheduling and follow-ups — so the rest of the team can stay with customers.Wisma JAG, Taman Desa, Kuala LumpurFull-timeOn-siteRM 2,800 – RM 3,800 / month## Why this role existsHuggyPal makes weighted plush companions that help people feel calmer and more grounded. We are a small team growing quickly, and the admin behind the business has outgrown the founder's own calendar. That is where you come in.You keep the business side running: paperwork, suppliers, scheduling and follow-ups, so the rest of the team can stay with customers. This is a desk-based office role — it is not a booth, event or warehouse role.## What you'll do### Run the founder's calendarManage meetings, scheduling and follow-ups so nothing on the founder's plate goes cold.### Coordinate suppliers & vendorsRaise purchase orders, track deliveries, and keep vendor conversations moving.### Prepare quotations & invoicesDraft quotations, issue invoices, and put together simple reports for the team.### Keep records in orderOrganise company documents, contracts and records so anything can be found in seconds.### Handle incoming enquiriesBe the first reply to partners, clinics and corporate customers who write in.### Support the booksTrack expenses and help with basic bookkeeping alongside our accountant, chasing outstanding items so nothing falls through the cracks.## Who tends to do well hereHighly organised and detail-orientedClear written English and Bahasa MalaysiaComfortable with Google Workspace or Microsoft Office, and open to learning AI tools to work fasterDiscreet with confidential business informationSelf-starting — you follow up without being remindedFresh graduates welcome; admin, executive assistant or office coordination experience is a plus## The detailsBased at Wisma JAG, Taman Desa, Kuala LumpurFull time, RM2,800 to RM3,800 per monthWeekdaysStarts with a 2-week paid trial on contract before we confirm you as a full-timerFlexible start date## Why you'll love it hereWork directly beside the founder and see how decisions actually get madeA role with clear ownership — you run the admin engine of the businessSmall, fast-moving team where your improvements ship the same weekMeaningful work — you help bring comfort to thousands## Ready to join us?Applications are open now. Tell us why you'd be a great fit — it only takes a few minutes.