Human Resources (Senior Executive/Assistant Manager)

PMX Malaysia Sdn. Bhd.; Petaling Jaya; On-site; MYR 67,000 - 112,000; Full time

Job summary

PMX Malaysia Sdn Bhd is seeking an experienced HR professional to manage key operations including payroll administration, statutory compliance and employee/industrial relations (ER/IR) in Malaysia.

You will support decision-making with accurate HR data, reporting and analytics, ensure compliance with Employment Act 1955 and related regulations, and drive continuous improvement across HR processes.

Qualifications

• Minimum 5 years of HR experience with payroll end-to-end.
• Strong knowledge of Malaysian Employment Act and labour laws.
• Experience in handling ER/IR matters and disciplinary processes.
• Proficient in Excel; familiarity with HRIS/payroll systems.
• Data analytics, reporting and dashboards to support management decisions.

Responsibilities

• Manage full payroll cycle with accuracy and timeliness.
• Oversee statutory contributions (EPF, SOCSO, PCB) and payments.
• Handle employee relations, disciplinary matters and grievances.
• Provide HR data, reports and analytics for decision-making.
• Support HR policies and internal controls; drive process improvements.

Skills

Payroll management

Employee relations

HR data analytics

Excel

Tools

HRIS/payroll systems

Data visualization tools

Job description

Manage key HR operations, with primary responsibility for payroll administration, statutory compliance, and employee/industrial relations (ER/IR).

Support HR decision-making through accurate employee data, reporting and analytics, while ensuring HR practices comply with company policies and Malaysian employment legislation.

Key responsibilities:

Employee Relations / Industrial Relations (ER/IR)

Manage day-to-day employee relations and disciplinary matters, including attendance, absenteeism, misconduct, performance-related concerns and other workplace issues.

Handle disciplinary processes including investigation, documentation and issuance of show cause letters, termination letters and other disciplinary correspondence.

Support and coordinate domestic inquiries and grievance handling where required.

Provide guidance to employees and managers on HR policies, disciplinary procedures and employment-related matters.

Maintain proper documentation and records of disciplinary and employee relations cases.

Payroll & Statutory Compliance

Manage and process the full payroll cycle, ensuring accurate and timely monthly payroll processing.

Handle payroll-related matters including salary adjustments, allowances, overtime, deductions, claims and final payments.

Ensure timely and accurate submission of statutory contributions and payments, including EPF, SOCSO, EIS, PCB and other applicable statutory requirements.

Maintain accurate payroll records and perform payroll reconciliation and verification.

Liaise with relevant government agencies and external parties on payroll and statutory matters when required.

HR Data & Analytics

Prepare and maintain HR reports, dashboards and workforce data, including headcount, turnover, attendance, payroll and other key HR metrics.

Analyse HR data and identify trends or insights to support management decision-making and workforce planning.

Ensure employee and HR data are accurate, complete and properly maintained.

Support process improvements and automation of HR reporting and administrative processes.

HR Operations

Support other HR operational activities and employee lifecycle matters as required.

Participate in the review and improvement of HR policies, procedures and internal controls.

Undertake other HR-related assignments or projects as assigned by management.

Job requirements:

Minimum 5 years of experience in Human Resources, with hands-on experience in managing the full payroll cycle and Employee Relations / Industrial Relations (ER/IR) matters.

Experience in HR data analytics, reporting, dashboards or HR systems will be an added advantage.

Strong experience in IR/ER matters, including handling disciplinary cases, show cause letters, warning letters and employee grievances.

Familiar with the Employment Act 1955 and other relevant Malaysian labour laws and employment regulations.

Strong attention to detail, particularly when handling payroll, employee records and confidential information.

Good interpersonal, communication and problem-solving skills, with the ability to handle sensitive employee matters professionally.

Proficient in Microsoft Excel; experience with HRIS/payroll systems and data visualisation tools would be an added advantage.

PMX Malaysia Sdn Bhd is a leading data centre solutions provider specialising in Design, Build and Operations solutions. With a strong track record in delivering mission-critical infrastructure, we successfully delivered Malaysia’s first two hyperscale data centres with a combined capacity of 93MW.

Today, PMX continues to expand its capabilities through the development of three additional data centres with a total IT capacity of 115MW for global hyperscalers and colocation providers.

Driven by innovation, engineering excellence, and operational expertise, we are committed to building the future of Malaysia’s digital infrastructure.

PMX Malaysia Sdn Bhd is a leading data centre solutions provider specialising in Design, Build and Operations solutions. With a strong track record in delivering mission-critical infrastructure, we successfully delivered Malaysia’s first two hyperscale data centres with a combined capacity of 93MW.

Today, PMX continues to expand its capabilities through the development of three additional data centres with a total IT capacity of 115MW for global hyperscalers and colocation providers.

Driven by innovation, engineering excellence, and operational expertise, we are committed to building the future of Malaysia’s digital infrastructure.