Senior HR & Payroll Specialist (Malaysia) — ER/IR & Analytics

PMX Malaysia Sdn Bhd; Selangor; On-site; MYR 90,000 - 150,000; Full time

Job summary

PMX Malaysia Sdn Bhd in Malaysia is seeking a seasoned HR professional to manage payroll administration, statutory compliance and Employee/Industrial Relations (ER/IR) functions. You will support decision-making through accurate HR data, reporting and analytics while ensuring HR practices comply with company policies and Malaysian law.

You will lead day-to-day ER/IR activities, ensure timely payroll processing, and maintain thorough HR records.

Qualifications

• Minimum 5 years of experience in Human Resources with hands-on experience in managing the full payroll cycle and ER/IR matters.
• Experience in HR data analytics, reporting, dashboards or HR systems will be an added advantage.
• Strong experience in IR/ER matters, including handling disciplinary cases, show cause letters, warning letters and employee grievances.
• Familiar with the Employment Act 1955 and other relevant Malaysian labour laws and employment regulations.
• Strong attention to detail, particularly when handling payroll, employee records and confidential information.
• Good interpersonal, communication and problem-solving skills, with the ability to handle sensitive employee matters professionally.
• Proficient in Microsoft Excel; experience with HRIS/payroll systems and data visualisation tools would be an added advantage.

Responsibilities

• Manage day-to-day Employee Relations and Industrial Relations (ER/IR), including attendance and disciplinary matters.
• Handle disciplinary processes including investigation, documentation and issuance of show cause letters, termination letters and other disciplinary correspondence.
• Support and coordinate domestic inquiries and grievance handling where required.
• Provide guidance to employees and managers on HR policies, disciplinary procedures and employment-related matters.
• Maintain proper documentation and records of disciplinary and employee relations cases.
• Manage and process the full payroll cycle, ensuring accurate and timely monthly payroll processing.
• Handle payroll-related matters including salary adjustments, allowances, overtime, deductions, claims and final payments.
• Ensure timely and accurate submission of statutory contributions and payments, including EPF, SOCSO, EIS, PCB and other applicable statutory requirements.
• Maintain accurate payroll records and perform payroll reconciliation and verification.
• Liaise with relevant government agencies and external parties on payroll and statutory matters when required.
• Prepare and maintain HR reports, dashboards and workforce data, including headcount, turnover, attendance, payroll and other key HR metrics.
• Analyse HR data and identify trends or insights to support management decision-making and workforce planning.
• Ensure employee and HR data are accurate, complete and properly maintained.
• Support process improvements and automation of HR reporting and administrative processes.
• Support other HR operational activities and employee lifecycle matters as required.
• Participate in the review and improvement of HR policies, procedures and internal controls.
• Undertake other HR-related assignments or projects as assigned by management.

Skills

ER/IR

Payroll administration

Data analytics

HR reporting

Excel

HRIS

Payroll systems

Tools

HRIS

Payroll systems

Job description

PMX Malaysia Sdn Bhd in Malaysia is seeking a seasoned HR professional to manage payroll administration, statutory compliance and Employee/Industrial Relations (ER/IR) functions. You will support decision-making through accurate HR data, reporting and analytics while ensuring HR practices comply with company policies and Malaysian law.

You will lead day-to-day ER/IR activities, ensure timely payroll processing, and maintain thorough HR records.