Human Resources Executive (人力资源专员)

Private Advertiser; Seberang Perai; On-site; MYR 38,000 - 64,000; Full time

Job summary

Private Advertiser in Penang, Malaysia seeks an HR Executive to manage recruitment, payroll, compliance and general administration. The role also covers onboarding across regions and the development of training plans.

You will handle labour law compliance, policies, and employee relations while fostering a positive, inclusive workplace culture. Strong communication skills in English and Mandarin are preferred.

Qualifications

• Professional Diploma or Degree in HRM/Business Administration or equivalent.
• At least 2 years of working HR experience.
• Well-organized, proactive and high independent personality.
• Strong planning and problem-solving skills.
• Ability to handle sensitive and confidential matters with discretion.
• Experience in managing HR projects/events is preferred.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Assist end-to-end recruitment processes: postings, resume screening, scheduling interviews.
• Coordinate foreign worker hiring with agents.
• Support onboarding and offboarding across regions.
• Support monthly payroll and statutory submissions.
• Maintain confidentiality of information at all times.
• Develop HR policies and ensure compliance with labor laws.
• Manage L&D initiatives to bridge skill gaps.
• Oversee general administration, safety, and facilities.

Skills

Organizational skills

Bilingual EN/Mandarin

Discretion

Problem solving

Proactive mindset

Education

HR/Business Admin degree or diploma

Tools

MS Office (Excel/Word)

Job description

Responsible for full spectrum of HR functions such as recruitment, training and development, compensation and benefit , general administration and employee relation.

Recruitment:

Assist in end-to-end recruitment processes, including posting job advertisements, screening resumes, scheduling interviews, and etc.

Responsible for foreign worker hiring management, coordinate with agent.

Support on-boarding/off-boarding employees across multiple regions ensuring smooth integration of new hires

Payroll & Statutory

Support preparation of monthly payroll process & statutory submission across multiple regions.

To maintain strict confidentiality of any information may become aware of during the course of duties all the times.

Ensure all documentation is properly filed for review and audit purposes..

Culture Development:

Cultivate a positive and inclusive organizational culture aligned with company values.

Employee Relation and Administration:

Employee Relations and Policy Management.

Responsible for all Industrial Relations activities at company, including disciplinary actions, grievances, counseling, misconduct and in compliance with company policies and legal requirements.

Ensure compliance with labor laws and develop policies and procedures that are fair and consistent.

Learning and Development (L&D)

Manage L&D initiatives to bridge skill gaps and promote continuous learning and development.

Provide resources and opportunities to foster employee growth and contribute to organizational success.

Search for Training Provider and coordinate as per Training Plan.

Property Management and HSE Management

Supervise property-related activities, including maintenance and security.

Ensure effective utilization and upkeep of organizational properties.

General Administration:

Lead general administration functions to ensure smooth daily operations.

Handle Safety & Health operations

Coordinate JKKP appointment arrangement with Maintenance Manager.

Oversee office management, facilities, and administrative staff.

Carry out special projects , company events, staff activities as assigned and be responsible for meeting deadlines as set by the Group HR Manager.

Work closely with other HR colleagues for the execution of end-to-end HR operational processes & transactions according to the procedures

To perform any other duties that may be assigned by your superior or the Management from time to time as deemed necessary.

Job Requirements – Education, Working Experiences, Job Knowledge, Skills & Abilities

Possess at least Professional Diploma or Degree in Human Resources Management / Business Studies/Administration or equivalent working experience

At least 2 years of working experience in related field.

Well-organized, proactive and high independent personality.

Self-motivated and highly adaptive in challenging situations with strong organizational, planning and problem-solving skills.

Possess skilled at handling sensitive and confidential matters with discretion.

Experience in managing HR related projects /events /Activities is preferred.

Experience in MS office especially Excel, Word, etc.

Excellent communication in both written and spoken in English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Fresh graduates who demonstrate a strong work ethic, eagerness to learn, and a proactive mindset are welcome to apply.

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