Human Resources Executive/Assistant

Dr Chong Clinic

Subang Jaya

On-site

MYR 42,000 - 66,000

Full time

2 days ago

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Benefits offered by this job

Medical Staff Voucher

Attendance Reward

BMI Incentive

Job summary

Dr Chong Clinic is looking for an HR Executive to manage end-to-end recruitment for its clinics and head office, source candidates across multiple channels, and coordinate interview scheduling with hiring managers.

You will also assist with onboarding, maintain HR records, and support staff engagement initiatives while handling confidential information with care.

Qualifications

Diploma or degree in Human Resource Management, Business Administration or a related field.
Some experience in recruitment or HR administration is preferred; fresh graduates may apply.
Good communication and interpersonal skills for engaging with candidates and managers.
Organised and able to manage multiple vacancies and deadlines.
Comfortable using job portals, MS Office and common digital tools.

Responsibilities

Coordinate end-to-end recruitment for clinic and head-office vacancies.
Source candidates via portals, social media, referrals, career events and direct outreach.
Build and maintain a pipeline of suitable candidates for current and upcoming vacancies.
Conduct initial candidate screening and support interview coordination and evaluation.
Communicate with candidates and provide timely updates throughout the process.
Track recruitment progress, maintain candidate records and prepare updates.
Support employer branding and recruitment campaigns with postings and materials.
Assist with onboarding, employment documents and new-joiner coordination.
Maintain employee files and HR trackers; support attendance, leave and lifecycle processes.
Respond to routine queries; escalate where needed; support staff engagement and HR projects.

Skills

Recruitment

HR Administration

Interview Coordination

Candidate Sourcing

Onboarding

Communication Skills

Education

Diploma or degree in HRM/Business Admin

Tools

MS Office

HRIS

Job description

Coordinate end-to-end recruitment for clinic and head-office vacancies, including advertising roles, screening applications, arranging interviews and following up with candidates.

Source candidates through job portals, social media, referrals, career events and direct outreach.

Build and maintain a pipeline of suitable candidates for current and upcoming vacancies.

Conduct initial candidate screening and support hiring managers with interview coordination and candidate evaluation.

Communicate with candidates throughout the hiring process and provide timely updates.

Track recruitment progress, maintain candidate records and prepare regular hiring updates.

Support employer branding and recruitment campaigns, including preparing job postings and recruitment materials.

Research talent in relevant industries and approach suitable candidates professionally.

HR Operations and Administration

Assist with onboarding, employment documentation and new-joiner coordination.

Maintain employee files and update HR records and trackers accurately.

Support attendance, leave, confirmation and other employee lifecycle processes.

Assist with HR letters, reports, internal announcements and policy documentation.

Respond to routine employee and manager queries, escalating matters when needed.

Support staff engagement activities and other HR projects as assigned.

Any ad-hoc task assigned from manager.

Requirements

Diploma or degree in Human Resource Management, Business Administration or a related field.

Some experience in recruitment or HR administration is preferred. Fresh graduates with a strong interest in recruitment may also apply.

Good communication and interpersonal skills, with the confidence to engage candidates and hiring managers.

Organised, detail-oriented and able to manage multiple vacancies and deadlines.

Comfortable using job portals, Microsoft Office and common digital communication tools.

Able to handle confidential information with care.

Willing to support recruitment needs across multiple clinic locations.

Preferred Qualities

Resourceful and persistent in sourcing candidates.

Service-minded, responsive and professional.

Interested in recruitment, employer branding and supporting a growing healthcare business.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as a Human Resources Executive?
How many years of recruitment experience do you have?
How many years' experience do you have in Human Resources (HR)?
How many years of payroll experience do you have?
How much notice are you required to give your current employer?

(Our centers are located in KL, Selangor, Seremban, Johor Bahru, Ipoh and Penang)

By certified Dermatology and Aesthetic Medical DoctorsAll Clinics are LCP certified with full MOH/ KKM compliance and registration.

Providing highest quality service with reasonable price in Aesthetics Medicine and Dermatology Medicine. We strive to provide our services beyond your expectation. Everyone deserves to have a healthier skin.

Safe and Reliable Treatments to Everyone

OUR VISION

To be the preferred skin and aesthetic medicine healthcare provider in Malaysia and Asia by focusing on patient-centred medical practice.

We will be the leader in leading changes in skin and aesthetic treatments; with the latest medical advancement and innovative medical practices to serve the society.

OUR MISSION

We are committed to deliver quality skin and aesthetic treatments with world-class client’s care and professionalism. We strive to be leading changes in skin and aesthetic treatments with technological advancement and genuine compassionate patient-centred care. This caring spirit with holistic approach treatment is what set us apart from others and become the healthcare group par excellence.

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