Human Resources Executive

SJ Circle Sdn Bhd; Kulim; On-site; MYR 45,000 - 78,000; Full time

Job summary

SJ Circle Sdn Bhd, a dynamic diaper manufacturing company in Kulim, Kedah, is seeking a dedicated Human Resources Executive. You will manage core HR functions including recruitment, payroll, employee relations, and HR administration, ensuring compliance with Malaysian laws and company policies.

You will coordinate onboarding, offboarding, attendance and leave, while supporting performance appraisals and development programs.

Qualifications

• Experience in recruitment processes and employee lifecycle management.
• Knowledge of payroll processing and statutory contributions.
• Strong understanding of Malaysian employment regulations and company policies.
• Excellent communication and confidentiality in handling HR information.

Responsibilities

• Oversee recruitment, screening, interviews, offers, and onboarding of new hires.
• Manage employee relations, grievances, disciplinary matters, counselling, and counselling support.
• Administer monthly payroll processing with accuracy and timeliness.
• Ensure timely submission of EPF, SOCSO, EIS, LHDN, and HRD Corp reports.
• Oversee attendance, leave management, and timekeeping administration.
• Maintain and update employee records and HR databases with confidentiality.
• Coordinate onboarding and offboarding, including documentation and clearance.
• Prepare HR letters: appointment, confirmation, promotion, transfers, warnings, and terminations.
• Support performance appraisal processes and employee development initiatives.
• Coordinate training activities and liaise with training providers.

Skills

Recruitment

Payroll

Employee relations

HR administration

Training & development

Job description

Human Resources Executive – Key Responsibilities

Manage and oversee the overall Human Resources functions, including Recruitment & Selection, Compensation & Benefits, Employee Relations, Employee Welfare, HR Administration, Training & Development, Performance Management, and other HR-related activities.

Manage employee relations, including staff grievances, disciplinary matters, counselling, domestic inquiries, and other employee-related issues in accordance with company policies and applicable employment regulations.

Administer the monthly payroll process, ensuring accurate and timely processing of salaries, overtime, allowances, deductions, statutory contributions, and other payroll-related matters.

Ensure timely preparation and submission of statutory contributions and reports to relevant government authorities, including EPF, SOCSO, EIS, LHDN, and HRD Corp, where applicable.

Manage employee leave, attendance, and timekeeping administration, including monitoring attendance records and addressing irregularities.

Coordinate and manage recruitment activities, including job postings, candidate screening, interview arrangements, reference checks, preparation of employment offers, and onboarding of new employees.

Manage employee onboarding and offboarding processes, including preparation of relevant documentation, orientation, clearance, and exit procedures.

Maintain and update employee personal files, HR records, and employee databases, ensuring that all information is accurate, up-to-date, and maintained in accordance with confidentiality requirements.

Manage staff movements, including transfers, promotions, confirmations, resignations, contract renewals, and other employment changes.

Prepare and issue various HR-related letters and documents, including appointment letters, confirmation letters, promotion letters, transfer letters, warning letters, show-cause letters, termination letters, and other official correspondence.

Assist in the implementation and administration of performance appraisal and employee development programmes, including monitoring appraisal schedules and follow-up actions.

Coordinate training and development activities, including identifying training needs, liaising with training providers, arranging training programmes, maintaining training records, and handling HRD Corp-related matters where applicable.

Assist in reviewing, developing, and implementing HR policies, procedures, and guidelines to support effective HR management and ensure compliance with applicable employment laws and company requirements.

Handle ESD employment and work permit applications, renewals, and related documentation in coordination with the relevant authorities and agencies.

Handle HR-related government correspondence, inspections, audits, and statutory documentation when required.

Ensure all employee information and HR matters are handled with the highest degree of integrity, professionalism, confidentiality, and discretion.

Prepare internal memoranda, incoming and outgoing correspondence, HR reports, management reports, and other HR-related documents as required.

Oversee and coordinate matters relating to security guards, cleaners, and other outsourced support services, including attendance, performance, and operational issues.

Assist in maintaining a positive and productive workplace environment, including employee welfare activities, staff engagement initiatives, and company events.

Provide advice and support to management and employees on HR policies, employment practices, employee relations, and HR-related matters.

Ensure HR practices are aligned with applicable Malaysian employment laws, statutory requirements, and company policies.

Perform any other HR-related duties and responsibilities as assigned by the immediate superior from time to time.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Manufacturing, Transport & Logistics 51-100 employees

SJ Circle Sdn. Bhd. is a dynamic manufacturer of baby disposable diaper pants located at Kulim Industrial Estate, Kedah.

New Operation start in JAN 2016 with new machineries at a new factory premises.

Our market base is mainly for export to Asia Pacific countries. Our products are innovative and dynamic, we design wider product range for general market as well as premium market. We have applied patents and registered industrial design for some of our products and process.

Our current factory facility is able to cater for 4 fully automated lines at 60,000 sq ft premises. Manufacturing processes are situated in a clean and controlled environment.

Our top management has vast experience and good exposure in diaper industry and hygienic product markets for over 10 years. At present, diaper pant manufacturing is more niche than other hygienic products in Malaysia, and this market can grow exponentially because most of the market regions are still untapped.

Our goals are to grow and expand the business 2-3 folds in the next 5 years.

We require a team of energetic and enthusiastic personnel with skills and relevant experiences who strive for success.

Ultimately, our business success relies on the effective management coordination and team work. We look forward to working with you.

What can I earn as a Human Resources Executive