Admin & HR Executive

Polydamic Sdn Bhd; Simpang Ampat; On-site; MYR 47,000 - 71,000; Full time

Job summary

Polydamic Sdn Bhd, a manufacturing and environmental engineering company in Malaysia, is seeking an HR & Administration Executive to handle foreign worker matters, recruitment support, and HR operations. You will liaise with government bodies, oversee OSH and safety matters, maintain personnel records, and support training and disciplinary actions while ensuring compliant HR processes and data accuracy.

This role requires discretion with confidential information and strong interpersonal skills

Qualifications

• Strong understanding of HR practices and relevant Malaysian regulations.
• Ability to handle sensitive and confidential information.
• Good interpersonal and communication skills.

Responsibilities

• Manage foreign worker matters including permit renewal, repatriation, accommodation, and immigration-related processes.
• Support end-to-end recruitment processes such as job posting, screening, coordination of interviews, and onboarding.
• Responsible for HR operations such as preparing and maintaining personal files and records, payroll verification, KPI tracking, etc.
• Liaise with the respective government statutory bodies for any regulatory submission and compliance.
• To act as OSH, overseeing and maintaining JKKP-related matters and documentation.
• Oversee workplace safety and health matters by monitoring the implementation of risk assessments.
• Process training applications and coordinate training arrangements for employees.
• Maintain employees’ records in HR system to ensure accuracy of information with up-to-date details.
• Monitor company vehicle documentation such as road tax, insurance, and PUSPAKOM inspection.
• Develop, improve and implement effective HR strategies and policies for the company.
• Manage disciplinary actions including issuing warning letters and maintaining proper documentation.
• Provide administrative support and assistance with any assigned tasks.

Skills

HR practices knowledge

Interpersonal communication

Confidential information handling

Education

Diploma/Degree in Business Administration, Human Resource Management, or related field

Job description

Manage foreign worker matters including permit renewal, repatriation, accommodation, and immigration-related processes.

Support end-to-end recruitment processes such as job posting, screening, coordination of interviews, and onboarding.

Responsible for HR operations such as preparing and maintaining of personal files and records, payroll verification, KPI tracking, etc.

Liaise with the respective government statutory bodies for any regulatory submission and compliance.

To act as OSH, overseeing and maintaining JKKP-related matters and documentation.

Oversee workplace safety and health matters by monitoring the implementation of risk assessments.

Process training applications and coordinate training arrangements for employees.

Maintain employees’ records in HR system to ensure accuracy of information with up-to-date details.

Monitor company vehicle documentation such as road tax, insurance, and PUSPAKOM inspection.

Develop, improve and implement effective HR strategies and policies for the company.

Manage disciplinary actions including issuing warning letters and maintaining proper documentation.

Provide administrative support and assistance with any assigned tasks.

Qualifications/Requirements: -

• Diploma/Degree in Business Administration, Human Resource Management, or related field
• Strong understanding of HR practices and relevant Malaysian regulations
• Good interpersonal and communication skills
• Ability to handle sensitive and confidential information

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Manufacturing, Transport & Logistics 11-50 employees

Polydamic Sdn Bhd (PSB) was incorporated in Malaysia under the Act on 26 June 2009 and commenced operations on 30 June 2011.

PSB is a wholly-owned subsidiary of Polydamic Group Berhad

Our activity is principally involved in the provision of air pollution control solutions which comprise the following:

(i) Design, manufacturing, installation and commissioning of air pollution control systems;

(ii) Manufacturing and sale of air pollution control products and other related environmental engineering products; and

(iii) Provision of air pollution control services, comprising technical consultation and maintenance services.

AWARDS AND ACHIEVEMENTS

Recipient of 1-Innocert Award, 2011 by SME Corporation.Recipient of Most Competitive SME Award, 2010 from Ministry of Human Resources.Recipient of Rising Star Award, 2008Recipient of Golden Bull Award, 2007Recipient of Service Excellent Award, 2007Recipient of Honesty Enterprise Award, 2007Recipient of Sinchew Business Excellence Award, 2015Recipient of Penang Green Office Award, 2014 - 2016Recipient of Penang Green Office Award, 2016 - 2018Recipient of Penang Green Office Award, 2018 - 2020Recipient of Penang Green Office Award, 2021 - 2023

PRODUCT & SERVICES

Fume scrubber.Chlorination system for gloves industry.Chlorine emergency scrubber system for water works.Chemical fume cabinet.Water Tight Test MachineExhaust and ventilation system.Chemical resistant FRP fan/ blower.Chemical piping and corrosion control system.Dust collector.Fiberglass engineering and fabrication works.Plastic engineering and fabrication works.Consultation for DOE application.Service and maintenance package for scrubber system.

What can I earn as a Human Resources and Administration Executive