HUMAN RESOURCES ASSISTANT

AIDIL COLOR SDN BHD; Selangor; On-site; MYR 33,000 - 58,000; Full time

Job summary

AIDIL COLOR SDN BHD is seeking an HR admin professional to support recruitment, training coordination, and HR administration. You will help manage staff records, prepare salary proposals, and liaise with payroll and management on HR-related matters.

The role requires a diploma or degree in HRM or related field, strong communication, and proficient use of Microsoft Office. Fresh graduates are encouraged to apply and must have a valid driving license.

Qualifications

• Diploma or Bachelor's Degree in HRM, Business Administration, or related field.
• Knowledge of recruitment, training coordination, and HR administration.
• Familiarity with Employment Act and HR best practices is advantageous.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Able to work independently with minimal supervision.

Responsibilities

• Assist in HR operations including recruitment, training coordination, and HR administration.
• Post/advertise vacancies and screen candidates for interviews.
• Maintain staff records and payroll documentation.
• Prepare salary proposals and staff letters as required.

Skills

Good communication

Interpersonal skills

Microsoft Office

Independent work

Organizational skills

Multitasking

Driving license

Education

Diploma or Bachelor's Degree in HRM / Business Administration

Tools

Microsoft Office

Job description

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JOB DESCRIPTION

4.1 To report to Executive/Manager/HOD

4.2 Job vacancy

• - To make sure all manpower requirement attach with manpower request form
• - To post/advertise all job vacancy based on approved manpower request
• - To select candidate to go for 1st interview
• - To interview operator level/clerk
• - To involve in negotiation for report duty staff
• - To decide salary for operator level for approval in salary proposal
• - To conduct orientation for new intake
• - To make sure all document related send to payroll for registration
• - To make sure new staff receive uniform

4.3 Transfer/Promote/Redesign

• - To make sure request form fill in and forward to HOD to bring into meeting for approval
• - To prepare salary proposal and employee status form
• - To prepare letter based on approved proposal

4.4 Training

• - To establish Internal and external training plan based on requirement Training Needs Analysis form
• - To continuosly follow up trainer to conduct the training
• - To make sure trainer fill up training form to extend/delay training if training not conducted withinthe month
• - To issue training request form for any external training requested
• - To apply for claim on HRDF for external training
• - To claim the cost of training after training paid and done
• - To help in search for training suitable based on requirement
• - To help monitor training evaluation conducted by trainer after 1 month training is conducted
• - To make sure in-house training conducted in good condition
• - Help in liase with external training provider for any document/information
• - To prepare agreement for specific training required by the management and make sure agreement pass to trainee before training conducted

4.5 Issuance of letter & memo / report

• - To help in issue of numerous letter and memo and make sure all distributed
• - Diciplinary letter - Domestic Inquiry memo and action letter
• - Counselling letter - to conduct and issue counselling letter
• - To draft official letter regards to any issue in HR for approval
• - To help do weekly report to submit to HOD to be present in weekly meeting
• - To update organization and
• - manpower status weekly

4.13 Staff Confirmation

• - To issue list of confirmation staff based on date hire
• - To issue performance appraisal to HOD before meeting
• - To prepare personal file for interview (if any)
• - To prepare staff for confirmation interview if necessary

4.14 Monitoring

• - To monitor staff attendance at all department and info To Admin and HOD if any updates
• - To update headcount board weekly and monthly basis
• - To update bulletin board and information board on current news/information
• - To post new latest memo and HR activity at bulletin board for all staff information

4.15 Foreign Worker

• - To help in preparing document for Foreign workers renewal permit, fomema, new application, interview and etc.
• - To help in liase with Foreign Worker agent on any matters related
• - To make sure hostel inspection conducted (FW & local)
• - To make sure hostel in good condition and equip with proper accomodation 'items and facilities. (FW & local)
• - To make sure all passport kept in safe place
• - To make sure staff health and medical concern ( critical case) under monitoring
• - To liase with Admin on flight ticket arrangement for foreign workers to go back hometown before contract end/after contract end
• - To issue memo to HOP/HOD list foreign workers to send back, cut off date working and salary
• - To update Admin on latest list of foreign workers
• - To liase with any government agencies/corporate for any issue arise such report case of
• - missing/run to police and embassy
• - To take staff to the bank for any issue on card problem/pin number/other issue
• - To highlight to the management for any issue arise
• - To take staff to go to fomema check up at appointed clinic within specific time for renewal
• - To report to local authorities for new intake of foreign worker (Jabatan Tenaga Kerja)

Adhoc tasks

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 1 year of HR experience is an added advantage. Fresh graduates are encouraged to apply.
• Knowledge of recruitment, training coordination, and HR administration.
• Familiarity with Employment Act and HR best practices is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Able to work independently with minimal supervision.
• Strong organizational and multitasking skills.
• Possess a valid driving license and own transportation (mandatory).