Human Resources Assistant

WavePlus Sdn Bhd; Johor Bahru; On-site; MYR 28,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking a Human Resources Assistant to support daily HR operations, employee relations and HR administration in our Johor Bahru office. The role involves handling disciplinary processes, driver and vehicle administration, and coordination of industrial accident and medical matters, with strict record keeping and confidentiality.

Fresh graduates are welcome; you should be organized, proactive and able to work independently or in a team, with basic skills in Microsoft Office and

Qualifications

• Diploma in HRM or equivalent
• Fresh graduates are encouraged to apply
• Basic understanding of HR, Employee Relations and HR administration
• Good communication and interpersonal skills
• Good organizational and time-management skills
• Able to handle confidential employee information with professionalism
• Willing to learn and develop skills in HR operations and employee relations
• Willing to perform driving duties for business purposes when required
• Possess a valid driving license and good driving record

Responsibilities

• Manage end-to-end disciplinary process including investigations and recommendations
• Assist in driver & vehicle administration and records
• Assist in industrial accident and medical matters with liaison
• Assist with ASP system registration and records maintenance
• Support employee engagement and welfare activities

Skills

Good communication

Interpersonal skills

Organizational skills

Time management

Discretion / confidentiality

Willing to drive for work

Bahasa Malaysia & English (spoken & 0n

Education

Diploma in Human Resources Management or equivalent

Tools

Microsoft Office

Microsoft Word

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1. Employee Relations & Disciplinary Matters

• a. Manage and administer the end-to-end disciplinary process for minor misconduct cases, including receiving complaints, conducting preliminary investigations, gathering relevant information and evidence, issuing show-cause letters, conducting disciplinary inquiries where required, and preparing recommendations for appropriate action.
• b. Ensure all disciplinary cases are handled fairly, consistently and in accordance with company policies, procedures and applicable employment regulations.
• c. Maintain accurate and confidential records of disciplinary cases and monitor follow up actions until case closure.
• d. Provide guidance to employees and line managers on disciplinary matters, workplace conduct an applicable company procedure.

2. Driver & Company Vehicle Administration

• a. Perform driving duties to transport and pick up customers, business partners and company personnel for business-related activities, meeting an official appointment.
• b. Ensure customers are transported safely, professionally and punctually while maintaining a high standard of customer service and confidentiality.
• c. Coordinate with relevant departments and customers regarding driver-related matters and transportation arrangements.
• d. Maintain company vehicles records and ensure all required documents are complete and up to date.
• e. Assist in coordinating vehicle insurance, road tax and Autopass renewals.
• f. Monitor vehicle documentation and expiry dates and follow up with relevant parties to ensure timely renewal.
• g. Ensure company vehicles are maintained in a clean, safe and suitable condition for business and customer use.
• h. Report vehicles issues, maintenance requirements or transportation-related incidents to the relevant departments.

3. Industrial Accident & Medical Matters

• a. Assist in managing industrial accident cases, including accident reporting, documentation, follow up and coordination with relevant parties.
• b. Liaise with employees, supervisors, clinics, hospitals and insurance providers on accident and medical related matters.
• c. Assist in managing employee outpatient insurance claims, including document collection, submission and follow-up.
• d. Maintain proper records of employee accident, medical and insurance cases.

4. ASP System Administration

• a. Assist with ASP registration, employee activation and system administration.
• b. Update employee information and ensure records are accurate and up to date.
• c. Assist in blocking or deactivating employee access in the system when required.
• d. Maintain proper records of ASP registration and system-related activities.

5. Employee Engagement & Welfare

• a. Assist in conducting employee interviews and engagement sessions to understand employee’s concern, working conditions and welfare needs.
• b. Support HR in addressing employee concerns ad coordinating appropriate follow-up with relevant department.
• c. Coordinate medical assistance and follow up for foreign workers experiencing medical issues at accommodation.

Human Resources Assistant – Job Requirements

• a. Diploma in Human Resources Management or equivalent
• b. Fresh graduates are encouraged to apply.
• c. Basic understanding of Human Resources, Employee Relations and HR administration.
• d. Good communication and interpersonal skills
• e. Good organizational and time-management skills
• f. Able to handle confidential employee information with professionalism.
• g. Basic proficiency in Microsoft Office, especially Microsoft Word and Excel
• h. Good command of Bahasa Malaysia and English, both written and spoken
• i. Willing to learn and develop skills in HR operations and employee relations
• j. Responsible, proactive, disciplined and able to work independently or as part of a team.
• k. Willing to perform driving duties for business purposes, including transportation or picking up customers and company personnel when required.
• l. Possess a valid driving license and good driving record.