ASSISTANT HR-AD MANAGER

Puncak Emas Infra; Ipoh; On-site; MYR 60,000 - 90,000; Full time

Job summary

Puncak Emas Infra is seeking an experienced HR & Administration professional to lead our human resources and administrative functions in Ipoh. The role covers policy enforcement, payroll audits, recruitment, and employee relations to ensure compliant, efficient operations.

The successful candidate will oversee onboarding, training programs, performance management, and team engagement initiatives, while ensuring audit-ready documentation and regulatory compliance across the organization.

Qualifications

• Bachelor’s in Human Resource, Administration, Management or related field.
• Minimum 5 years of experience in Human Resources & Administration.
• 3-5 years in supervisory role is preferred.
• Strong knowledge of Malaysian Employment Act and Labour Laws.
• Performance Management.
• Employee relations and disciplinary procedures.

Responsibilities

• Enforces policies across the company and maintains the employee database.
• Manages recruitment and interview pipeline and handles misconduct investigations and DI.
• Audits monthly payroll, OT and statutory payments.
• Runs employee well-being activities and tracks monthly expenses.
• Directly supervises daily office workflows and ensures audit-ready documentation.
• Monitors company property inventory and coordinates with janitorial/building management.
• Supervises front desk operations and handles escalated issues at the main desk.
• Oversees vehicle-related tasks including tax renewals, insurance, PUSPAKOM schedules and vehicle trades.
• Monitors fuel card usage and coordinates route planning for pool cars.
• Manages routine fleet maintenance, roadside assistance, and insurance claims.
• Carries out Training Needs Analysis and coordinates training programs and certifications.
• Oversees onboarding, coaching, and performance improvement programs.
• Drives team engagement activities and maintains Company Culture Development Program.
• Generates monthly reporting dashboards and data analysis maps for management.

Education

Bachelor’s in Human Resource, Administration, Management or related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1. 1. Enforces policies across the company. Reviews drafts of contracts and offer letter & maintains the employee database.
2. 2. Manages the recruitment and interview pipeline. Handles misconduct investigation, warnings & Domestic Inquiries (DI)
3. 3. Audit monthly payroll, overtime (OT) and statutory payments.
4. 4. Runs employee well-being and morale activities. Tracks monthly expenses and flags budget variances.
5. 5. Directly supervises the daily office workflows and routine administrative tasks of the team. Oversees the maintenance of proper filing systems, documentation and quality compliance standard to ensure audit-readiness.
6. 6. Monitor the tracking, tagging and regular maintenance of the company’s property inventory. Coordinates directly with janitorial services and building management to keep the physical workplace clean, organized and functioning smoothly.
7. 7. Supervises reception and front desk operations to ensure smooth handling of visitors, incoming calls and mail/courier distribution. Resolves escalated operational issues occurring at the main desk or reception area.
8. 8. Supervises the team in executing timely road tax (cukai/jalan) renewals, insurance premium updates & PUSPAKOM inspection schedules. Coordinates the technical execution of vehicle trade-ins, sales or auctions
9. 9. Monitors fuel card usage reports to flag potential leakages or waste early. Oversees the team’s route dispatch planning and manages the fair allocation of pool cars using GPS tracking data.
10. 10. Racks routine preventive, maintenance schedules (servicing, tire replacements) to keep fleet downtime minimal. Directly manages the execution pf 24/7 roadside assistance, accident reporting, towing logistics and insurance claims. Coordinates defensive driver training sessions and enforces internal road safety rules.
11. 11. Supervises the team in conducting Training Needs Analysis (TNA) across departments. Coordinates the execution of training programs, upskilling schedules and mandatory professional certification courses.
12. 12. Oversees the team’s onboarding and orientation pipeline to ensure new hires blend smoothly into their roles. Monitors the execution of coaching sessions and performance improvement programs to ensure milestones are met.
13. 13. Drives the implementation of routine team engagement activities, team-building logistics and surveys to measure morale. Manages the execution of the Company Culture Development Program to maintain a positive work environment.
14. 14. Ensures the team accurately tracks, monitors and compiles metrics on all development programs. Generates monthly reporting dashboards and data analysis maps for managerial evaluation.

QUALIFICATION

Bachelor’s in Human Resource, Administration, Management or related field

EXPERIENCE

1. 1. Minimum 5 years of experience in Human Resources &Administration
2. 3-5 years in supervisory role is preferred.

Requirement

1. 1. Strong knowledge of Malaysian Employment Act and Labour Laws.
2. 2. Performance Management.
3. 3. Employee relations and disciplinary procedures