Human Resources Assistant

KLOE HOTEL SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Duty meals provided

F&B Entitlement

Uniform & laundry provided

Locker provided

Free parking

10-mins walk from MRT

Job summary

KLoé Hotel Sdn. Bhd. in Kuala Lumpur is seeking an HR Assistant to join the People Management Department. The role focuses on training, recruitment, onboarding, payroll support and benefits administration while upholding our Be Kind value.

You'll collaborate with teams, manage documentation, and leverage Google Workspace and HRMS systems to streamline processes. This position offers duty meals, uniform/laundry, parking and team activities in a dynamic hospitality environment.

Qualifications

• Strong communications and interpersonal skills with a people-first approach.
• Ability to collaborate across teams and manage multiple tasks.
• Proactive, detail-oriented and organized to support training and onboarding.

Responsibilities

• Maintain and support training & development structures, records and documents/ collaterals.
• Coordinate, plan and conduct training activities and prepare training materials.
• Provide guidance to participants, trainers and facilitators, and maintain records of training activities.
• Support recruitment processes by scheduling interviews and posting jobs.
• Assist with onboarding/offboarding and prepare documentation.
• Support payroll preparation and benefits administration, flag gaps to heads.

Skills

Communication

Teamwork

Organization

Education

Bachelor's degree in Hospitality, Education, Human Resources, Psychology or related field

Tools

Google Workspace

HRMS systems

Job description

The HR Assistant will join forces with the People Management Department to support the overall operations of providing exceptional employee experience and upholding our company's core value: Be Kind.

Duty meals provided

F&B Entitlement

Uniform & laundry provided

Locker provided

Free parking

10-mins walk from the nearest MRT stations.

Monthly Team Activities

Core Responsibilities:

Maintain and support training & development structures, records and documents/ collaterals.

Assist in coordinating, planning, and conducting training activities, as well as creating and maintaining training materials.

Provide guidance and support to participants, trainers and facilitators, and maintain accurate records of training activities.

Support the recruitment process by scheduling interviews, preparing job postings, and maintaining candidate databases.

Support employee onboarding and offboarding processes, including preparing documentation and conducting orientations.

Assist with payroll preparation and benefits administration. Including ensuring complete submission of payroll documents, highlighting and communicating gaps with respective heads of departments and the paymaster.

Ensure compliance with labor laws and company policies at all times.

Maintain an accurate and up-to-date database of the employees.

Managing the duty meals ordering and coordinating with caterers, communicating the menu and relevant arrangements with the team members.

Supporting internal People Department duties and activities for employees including organising tasks and preparing documents/posters for town halls, farewells, birthdays, team gatherings, team social events.

The candidate we’re looking for:

If you're excited about helping people (including yourself) learn and grow, talk to us!

A People Person, especially if you are proactive to chat, listen, and connect with people, you're our kind of person.

Open to listen and also open to share, whether it’s concerns, ideas, suggestions or solutions. Your curiosity is gold!

Organised but flexible with communications, materials, schedules, or tasks, we'd need someone who puts things into places.

Good at following through, following up and doesn’t mind being ‘chased’ by others.

Has an eye for details especially on tasks that require precision and accuracy.

You can collaborate with the team, but you're also a pro at taking the lead when needed.

Proficient in Google Workspace and HRMS systems, with an eagerness to leverage AI tools and new technologies to optimize workflows.

Educational Background - if you've got a bachelor's degree in Hospitality, Education, Human Resources, Psychology or something related, that's a big plus.

P/S: This role focuses on your skills in communication and your ability to collaborate and make others work better together.

We do hire for character first, before skills.

This role is not suitable if you prefer fully desk-bound/WFH settings.

We thank all applicants for your interest. Please be informed that only shortlisted candidates will be contacted. You may consider the application to be unsuccessful, should you not hear anything from us 30 days after you apply.

Hotel & Accommodation Services 11-50 employees

Kindness of Strangers is a hospitality company built around the notion of offering kindness to people we don’t know, especially if you’re miles away from home. We believe that kindness is a language that can be universally understood. And so we spread kindness by creating little pockets of calm, balance and social connection.

In 2009, we dipped our toes in the world of hospitality by refurbishing a row of crumbling pre-war high-street shops into a modern, light-filled backpackers hostel, BackHome. We then cooked up LOKL Coffee, a brunch destination for the travellers exploring our historic neighbourhood. 10 years in, our hopes and dreams are finally coming to bloom with KLoé, a boutique hotel dedicated to KL’s creative community.

Our ventures all share a few things in common:

We occupy buildings with character.

We are sensitive to our environment and heritage.

We celebrate our city’s culture and creative community.

We do our best to uplift our neighbours.

Kindness of Strangers is a hospitality company built around the notion of offering kindness to people we don’t know, especially if you’re miles away from home. We believe that kindness is a language that can be universally understood. And so we spread kindness by creating little pockets of calm, balance and social connection.

In 2009, we dipped our toes in the world of hospitality by refurbishing a row of crumbling pre-war high-street shops into a modern, light-filled backpackers hostel, BackHome. We then cooked up LOKL Coffee, a brunch destination for the travellers exploring our historic neighbourhood. 10 years in, our hopes and dreams are finally coming to bloom with KLoé, a boutique hotel dedicated to KL’s creative community.

Our ventures all share a few things in common:

We occupy buildings with character.

We are sensitive to our environment and heritage.

We celebrate our city’s culture and creative community.

We do our best to uplift our neighbours.

What can I earn as a Human Resources Assistant