Assistant, HR & Admin (Recruitment)

KAISON FURNISHING SDN. BHD.; West Coast Division; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Monthly Activities

Birthday Celebration

Job summary

KAISON FURNISHING SDN. BHD. is seeking an organised, on-site Assistant, HR & Admin (Recruitment) to manage the hiring process logistics. You will coordinate calendars, interviews, and candidate communications, and act as the face of the company for applicants.

With a diploma or degree in HR or business administration, you should have 1–2 years of admin or recruitment experience, strong Excel skills, and the ability to handle multiple tasks under tight deadlines.

Qualifications

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–2 years of administrative support or office coordination experience (HR/recruitment a plus).
• Proficiency in MS Excel and other Microsoft programs.
• Able to manage multiple tasks with strong attention to detail.

Responsibilities

• Manage logistics, scheduling, and on-site hosting of the hiring process.
• Act as the face of KAISON for applicants and coordinate interviews.
• Coordinate calendars, interview logistics, and provide timely updates to departments.
• Handle background/reference checks and collect pre-employment documents.
• Post approved job openings on websites, job boards, and social media.
• Assist with logistic planning for external hiring events or career fairs.

Skills

English Proficiency

Mandarin Proficiency

Bahasa Malaysia Proficiency

MS Excel

MS Office

Education

Diploma or Bachelor’s degree in HR/Business Admin

Tools

Microsoft Office

Job description

Monthly Staff Activities & Birthday Celebration

We are looking for an organised, physically present Assistant, HR & Admin (Recruitment) to manage the logistics, scheduling, and on-site hosting of the hiring process. In this 100% on-site role, you will act as the face of the company for attending to applicants and the primary coordinator for all departments hiring. Your main focus is keeping the hiring process moving efficiently by handling calendars, in-person interview logistics, and providing timely updates to all departments hiring.

Applicant Communication: Serve as the main point of contact for applicants, collecting & organise the application documents submissions, communicate with applicants via emails/WhatsApp/phone, ready the interview preparation details, and providing timely updates to all departments hiring.

Application Management: Keep the application process in accurate data collection and up to date by moving applicants through stages and providing timely updates to all departments hiring.

Interview Scheduling & Conducting: Coordinate and calendar all phone, video, and in-person interviews as well as conducting the preliminary stages of interview process for all departments hiring.

Background & Logistics: Initiate and track background checks, reference checks, and collect any necessary pre-employment documents.

Job Postings: Post approved job openings on websites, external job boards, and social media platforms etc.

Career Fairs: Assist with the logistical planning and preparation for external hiring events or virtual career fairs.

Any other ad-hoc duties as assigned by the superior from time to time.

You are ideal candidate because:

Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.

Preferably 1 to 2 years of relevant experience in an administrative support or office coordination role (experience in HR or recruiting is a plus). Applicant with lower or no prior relevant experience is possibly considered for entry level vacancies.

Have a mature & professional positive attitude and are able to assist all departments hiring when required as assigned by the superior.

Exceptional organisational skills, communication skills, strong time management and able to follow the correct work instructions and the correct SOP to complete the work tasks correctly.

Proactive, meticulous, attention to detail, and strong analytical in numbers.

Mature, team player and able to work independently with minimum supervision.

Good proficiency in MS Excel and other Microsoft programs.

Able to manage multiple tasks with the ability to prioritise tasks.

Able to work under pressure and tight deadline and a flexibility to work on weekend/public holiday when required particularly during the Peak Seasons.

Possess the flexibility to outstation when required.

Possess own independent transport for work commuting.

Nice to have:

Past working experience in a fast-paced working environment particularly one requiring monthly reportings and manage multiple deadlines that requiring strong adaptability & task prioritisation.

Higher commitment in career development opportunities including unlocking new challenges together, willing to invest your time & effort to learn & grow together with the company along the career path.

Good interpersonal communication skills with a good command of English, Mandarin and Bahasa Malaysia. Candidates fluent in Mandarin is an added advantage as the role may require candidates to deal with Mandarin speaking stakeholders.

Why comfort work with us?

We are promoting teamwork and we work as a Team.

Continuous Self-Improvement culture in unlocking new challenges together for career development opportunities.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• How would you rate your English language skills?
• How many years' experience do you have as an administration support?
• Which of the following Microsoft Office products are you experienced with?
• Do you possess or have access to your own transportation?
• Which of the following days and times are you available to work?
• How many years' experience do you have in the retail industry?
• Which of the following statements best describes your right to work in Malaysia?
• Are you willing to travel for this role when required?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a recruitment coordinator?

Believing that everyone deserves unique and affordable designs in every part of their life, KAISON aims to make its ‘design for all’ mission fulfilled.

We provide contemporary and well-designed items ranging from gifts to decorations with best value and quality to satisfy today’s lifestyle.

Believing that everyone deserves unique and affordable designs in every part of their life, KAISON aims to make its ‘design for all’ mission fulfilled.

We provide contemporary and well-designed items ranging from gifts to decorations with best value and quality to satisfy today’s lifestyle.

Perks and benefits Medical Monthly Activities & Birthday Celebration

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What can I earn as a Human Resources and Administration Assistant