Assistant Human Resources Manager

InterContinental Kuala Lumpur; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

InterContinental Kuala Lumpur is seeking an Assistant Human Resources Manager to support the Department in delivering True Hospitality for everyone. You will assist in managing HR initiatives, policy compliance, and day-to-day operations to ensure health, safety and local regulations are met.

You will work with department heads on staffing, budgets, recruitment, onboarding, and employee engagement, while maintaining accurate HR records and reporting.

Qualifications

• Bachelor’s degree in HR, communications, business or related field.
• 2 years related experience or equivalent.
• Proficient in Microsoft Office.
• Strong problem solving and organizational abilities.

Responsibilities

• Assist in HR budget creation and expense control.
• Collaborate with department heads on staffing plans and budgets.
• Ensure workers' compensation and insurance claims are documented.
• Support recruitment activities including screening and interviewing.
• Maintain accurate HR records and personnel files.
• Prepare monthly HR reports and presentations.
• Ensure HR SOPs and policies are up to date.
• Assist with employee engagement initiatives and onboarding.

Skills

Problem solving

Organizational skills

Training abilities

Education

Bachelor’s degree in Human Resources, Communications, Business Management or related field

Tools

Microsoft Office

Job description

As Assistant Human Resources Manager, you will assist the Department in managing and delivering Room to be yourself to all colleagues. Assist to manage overall Human Resources Department initiatives and activities to further strengthen our winning ways and achieve True Hospitality for everyone. Ensure compliance with all federal, state and local regulations concerning health, safety, or other requirements.

Your Day To Day

• Assist in the creation of and work within the established Human Resources Department budget and control expenses.
• Work with department heads to anticipate and plan for upcoming staffing needs and related budgets.
• Ensure worker’s compensation and insurance claims are properly documented and reported.
• Support the recruitment activities by managing job fairs, screening, interviewing and testing applicants; coordinate background checks/references, and process applicable paperwork, etc.
• Assist in periodic processes relating to employee compensation and benefits including salary bonus distribution database, monthly salary administration, OSH licensing matters relating to health checks, etc.
• Assist the HR Manager in driving employee engagement processes by conducting market research, analysis of market and internal data and facilitating focus groups.
• Assist in managing employees’ facilities i.e. employee accommodation, employee transport, B1 Café and lockers rooms to ensure safe and effective operating conditions.
• Assist the HR Manager in new employee orientation to familiarize employees with Company standards, policies, procedures, rules and other employee programs.
• Oversee the maintenance of accurate and up-to-date HR records and personnel files.
• Conduct Exit Interview with colleagues Job band 8-10 who are leaving the employment voluntarily and record accordingly to produce analysis reports as required.
• Assist in consolidating and preparing monthly reports including manning data, owner’s presentation, HR conference call presentations and Town Hall presentations.
• Assist and participate in work groups/ committees to drive all InterContinental Kuala Lumpur / IHG employee engagement activities.
• Ensure that all Human Resources SOPs and policies and procedures are updated.
• Assist in collecting and maintaining data from exit interviews, turnover statistics and absenteeism reports to identify trends and market data analysis.
• Ensure all Human Resources department’s records (both hard and electronically stored) are protected and up-to-date at all times.
• Perform other duties as assigned.
• Ensure all communication tools in Heart of House are updated and relevant at all times.
• To ensure compliance with employment laws, government agencies, and company policies and procedures (e.g. Occupational Safety and Health Act, Employment Act 1955, Industrial Act 1967, employee records administration, etc.).
• Ensure that all employees comply with Company safety and health procedures.
• Ensure that Company hiring standards, laws and applicable regulations are followed in the application, hiring and selection process.
• Ensure all equipment pertaining to Human Resources operations are in safe and effective operating condition at all times.
• Perform any other ad-hoc tasks or duties as assigned by the supervisor or management to support the smooth operation of the department.

What We Need From You

• Bachelor’s degree in Human Resources, Communications, Business Management or related field preferred.
• 2 years related experience or an equivalent combination of education and work-related experience.
• Proficient in the use of Microsoft Office
• Problem solving, reasoning, motivating, organizational and training abilities.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Assistant Human Resources Manager?
• Which of the following Microsoft Office products are you experienced with?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Assistant Human Resources Manager