Human Resource Officer

Private Advertiser; Kuching; On-site; MYR 60,000 - 84,000; Full time

Job summary

Private Advertiser in Kuching, Malaysia, is seeking an experienced HR Generalist to handle daily HR operations, recruitment, employee administration, payroll coordination and relations.

You will liaise with Mandarin-speaking management and staff, ensure compliance with Malaysian labour laws, maintain records, generate reports, and support organisational development.

Qualifications

• Minimum 3 years of relevant experience in HR or HR Generalist roles.
• Must communicate in Mandarin to liaise with Mandarin-speaking management and staff.
• Diploma or degree in HRM/BA or related field required.
• Good knowledge of Malaysian employment laws and HR practices.
• Proficient with MS Office (Excel, Word, Outlook).
• Strong communication, interpersonal, organisational and problem-solving skills.
• Able to work independently, handle multiple tasks and meet deadlines.
• Confidentiality and proactive approach to HR duties.

Responsibilities

• Assist in full recruitment process: ads, screening, interviews, onboarding.
• Maintain and update employee records and HR documentation.
• Handle daily HR administration: attendance, leave, payroll coordination, benefits, insurance.
• Provide HR guidance on policies, procedures and employment matters.
• Assist in handling employee relations, grievances and conflict resolution.
• Prepare HR reports, recruitment updates and statistics.
• Ensure HR practices comply with Malaysian labour laws and requirements.
• Perform other HR-related duties as assigned by management.

Skills

Communication skills

Organisational skills

Problem-solving

Confidentiality

Multitasking

Independent worker

Education

Diploma or Degree in HR Management / Business Administration

Tools

Microsoft Office

Job description

The successful candidate will be responsible for handling daily HR operations, recruitment, employee administration, payroll coordination, and employee relations.

This role requires a proactive individual with strong communication and organisational skills, particularly in communicating with Mandarin-speaking management and employees.

Working Location: Kuching, Sarawak

Working Days: Monday to Saturday

JOB RESPONSIBILITIES

1. Assist in the full recruitment process, including job advertisements, candidate screening, interview arrangements, selection, and onboarding of new employees.

2. Maintain and update employee records, personnel files, employment contracts, and other HR documentation.

3. Handle daily HR administration, including attendance, leave management, payroll coordination, employee benefits, and insurance matters.

4. Provide HR support and guidance to management and employees on HR policies, procedures, and employment-related matters.

5. Assist in handling employee relations, disciplinary matters, staff grievances, and conflict resolution.

6. Prepare HR reports, recruitment updates, employee statistics, and other HR-related documentation.

7. Ensure HR practices comply with applicable Malaysian labour laws and statutory requirements.

8. Perform other HR-related duties as assigned by the management.

JOB REQUIREMENTS

1. Minimum 3 years of relevant working experience in Human Resources or HR Generalist functions.

2. Must be able to communicate in Mandarin to effectively liaise with Mandarin-speaking management and employees.

3. Diploma or Degree in Human Resource Management, Business Administration, or a related field.

4. Good knowledge of Malaysian employment laws and HR practices.

5. Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

6. Strong communication, interpersonal, organisational, and problem-solving skills.

7. Able to work independently, handle multiple tasks, and meet deadlines.

8. Responsible, proactive, detail-oriented, and able to maintain confidentiality.

We offer an opportunity to work in a dynamic project environment where you can contribute to the company's HR operations and organisational development.