HUMAN RESOURCE JUNIOR EXECUTIVE

M&S Food Industries; Ipoh; On-site; MYR 31,000 - 51,000; Full time

Job summary

M&S Food Industries in Malaysia is seeking a proactive Human Resource Junior Executive to join our HR team. This role provides hands-on exposure to various HR and employee services functions, including foreign worker management, employee welfare, health and medical matters, hostel management, employee engagement, training coordination, and HR administration.

You'll support processes across foreign worker renewals, documentation, hostel management, employee relations, and OSH administration while

Qualifications

• Fresh graduates are welcome? (from the description)
• Good communication and interpersonal skills.
• Good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Excel and Word.
• Willing to learn and take on new responsibilities.

Responsibilities

• Assist in foreign worker renewal, holiday, end-of-contract, and new join processes.
• Coordinate foreign worker documentation and related administrative matters.
• Assist with employee medical, illness, injury, hygiene, and welfare matters.
• Coordinate FOMEMA and food handler medical/body examinations.
• Manage medical chit issuance and related records.
• Assist in managing employee hostel and accommodation matters.
• Manage employee locker allocation, records, and handover.
• Monitor and maintain first aid box supplies.
• Assist in HR-related inventory and store requisition management.
• Assist in organizing employee engagement and welfare activities such as sports, staff gatherings, events, meals, HR activities, and meetings.
• Prepare and issue HR memos and notices.
• Maintain organization chart and HR records.
• Prepare LHDN stamping for foreign workers contract.

Skills

English

Bahasa Malaysia

Communication

Teamwork

Education

Diploma or Bachelor's Degree in HR/Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a proactive and people-oriented Human Resource Junior Executive to join our HR team. This role provides hands‑on exposure to various HR and employee services functions, including foreign worker management, employee welfare, health and medical matters, hostel management, employee engagement, training coordination, and HR administration.

Employee & Foreign Worker Management

• Assist in foreign worker renewal, holiday, end-of-contract, and new join processes.
• Coordinate foreign worker documentation and related administrative matters.
• Assist with employee medical, illness, injury, hygiene, and welfare matters.
• Coordinate FOMEMA and food handler medical/body examinations.
• Manage medical chit issuance and related records.

Employee Welfare & Facilities

• Assist in managing employee hostel and accommodation matters.
• Manage employee locker allocation, records, and handover.
• Monitor and maintain first aid box supplies.
• Assist in HR-related inventory and store requisition management.

Employee Relations & Engagement

• Assist in organizing employee engagement and welfare activities such as:
• Sports activities
• Staff gatherings
• Staff events
• Staff meals
• HR activities
• Workers Quarterly Meeting
• Support initiatives to improve employee engagement and workplace morale.

HR Administration

• Update and maintain the organization chart.
• Assist in preparing and issuing committee appointment/offer letters.
• Prepare and issue HR memos and notices.
• Manage document registration, filing, and HR records.
• Assist in training coordination, audit preparation, and employee surveys.
• Perform other HR-related duties and projects assigned by the superior.
• Prepare LHDN stamping for foreign workers contract.

OSH Administration

• To attend OSH meeting and prepare meeting minutes.
• To handle injury and incident record.
• To support implementation of OSH policies and programme by coordinating safety training, maintanining OSH documentation, participating in workplace inspection and promoting a safe and healthy working environment.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Fresh graduates are welcome to apply.
• Candidates with 1–2 years of HR experience will have an added advantage.
• Good communication and interpersonal skills.
• Good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Well-organized, detail-oriented, responsible, and proactive.
• Able to work independently and as part of a team.
• Willing to learn and take on new responsibilities.
• Able to handle confidential employee information with professionalism.
• Able to handle foreign worker issues and complaints.
• Familiar with foreign worker renewal permit including FWCMS system and my-pass.