HR & Admin Manager

Agensi Pekerjaan EPS Consultants Sdn Bhd; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Agensi Pekerjaan EPS Consultants Sdn Bhd is seeking a proactive HR & Admin Manager to lead all aspects of human resources and office administration in a fast-paced SME environment in Kuala Lumpur. This role combines strategic policy work with hands-on people management and operations oversight.

You will manage the full lifecycle of employees, design engagement initiatives, ensure regulatory compliance, payroll coordination, and develop HRIS-driven processes to support growth and culture across

Qualifications

• Bachelor’s degree in HRM, Business Administration or related field.
• Minimum 5 years of HR experience, with at least 2 years in a managerial role.
• Solid knowledge of Malaysian labour laws, payroll administration, and HR best practices.
• Excellent interpersonal, communication, and conflict resolution skills.

Responsibilities

• Lead end-to-end HR management and office administration for the SME.
• Oversee recruitment, onboarding, performance management and offboarding.
• Maintain HR policies, employee handbook, and SOPs compliant with laws.
• Administer payroll and statutory submissions with Finance collaboration.
• Drive engagement, culture initiatives, and internal communications.
• Oversee facilities, licenses, insurance and travel coordination.
• Prepare monthly HR reports and mentor the HR Executive.

Skills

Interpersonal skills

Communication skills

Conflict resolution

Organizational skills

MS Office

HRIS

People management

Education

Bachelor’s degree in HR Management / Business Administration

Tools

HRIS

Job description

Client Industry: Malaysian privately owned pharmaceutical and healthcare company

We are seeking a proactive and hands-on HR & Admin Manager to lead all aspects of human resources and office administration. This is a strategic and operational role in a growing SME, responsible for shaping HR policies, managing the employee lifecycle, driving engagement and culture initiatives, and ensuring smooth administrative operations. The ideal candidate is people-focused, detail-oriented, and thrives in a fast-paced, entrepreneurial environment.

Key Responsibilities:

1. Human Resource Management

Manage the full employee lifecycle: recruitment, onboarding, performance management, learning & development, and offboarding.

Maintain and update HR policies, employee handbook, and SOPs in compliance with Malaysian labor laws (Employment Act 1955, SOCSO, EPF, EIS, etc.).

Ensure accurate and confidential management of HR records (physical and digital via HRIS).

Administer monthly payroll and statutory submissions, in collaboration with Finance.

Address employee relations matters including counseling, grievances, and disciplinary procedures.

Monitor attendance, leave, claims, and uphold workplace discipline and positive morale.

Conduct training needs assessments and coordinate internal or external development programs.

2. Talent & Culture Management

Lead employee engagement initiatives that foster a positive and inclusive workplace culture.

Design and roll out engagement surveys; gather and analyze feedback to inform actions.

Organize wellness programs, team-building activities, and employee recognition efforts.

Champion internal communications and collaborate with department heads to align engagement strategies.

Track and report on key people metrics (e.g., turnover, absenteeism, eNPS) and recommend interventions.

3. Office & Administrative Management

Oversee daily administrative functions including facilities, supplies, office maintenance, and asset tracking.

Manage licenses, insurance renewals, and ensure regulatory compliance.

Coordinate company travel, meetings, staff events, and official functions.

Ensure proper filing and safekeeping of contracts, legal documents, and HR-related files.

Liaise with government bodies, vendors, and service providers as required.

Contribute to HR strategy planning to support organizational goals.

Develop and execute people initiatives that drive performance, retention, and growth.

Prepare and present HR reports (e.g., headcount, turnover, leave usage) to management monthly.

Guide and mentor the HR Executive and support their professional development.

Key Requirements:

Bachelor’s degree in Human Resource Management, Business Administration, or related field.

Minimum 5 years of HR experience, with at least 2 years in a managerial or lead capacity.

Solid knowledge of Malaysian employment laws, HR best practices, and payroll administration.

Excellent interpersonal, communication, and conflict resolution skills.

Strong organizational skills with the ability to multitask and prioritize in a dynamic SME setting.

Proficiency in MS Office and HRIS tools.