Human Resource Executive

Private Advertiser; Puchong; On-site; MYR 45,000 - 78,000; Full time

Job summary

Private Advertiser in Malaysia's professional-services sector seeks an HR Generalist to manage the full spectrum of HR activities, including recruitment, payroll, employee administration, and statutory compliance. You will act as a bridge between employees and management, handle onboarding, training logistics, and prepare regular HR reports.

Requirements include a Diploma or Bachelor's in HRM or related fields, 3–5 years' HR generalist experience, familiarity with Malaysian employment law, and

Qualifications

• Diploma or bachelor’s degree in Human Resource Management, Business Administration or a related discipline.
• At least three to five years of relevant HR generalist experience.
• Hands-on experience in payroll, statutory submissions, recruitment, attendance and leave administration.
• Practical knowledge of Malaysian employment legislation and statutory requirements.
• Experience reviewing employee handbooks, HR policies or employment documents.
• Experience conducting candidate screening and first-round interviews.
• Able to prepare clear and professional HR letters and reports.
• Familiar with Microsoft Office and payroll, attendance or HR management systems.
• Good written and spoken English and Bahasa Malaysia.

Responsibilities

• Manage recruitment activities, including job advertisements, application screening and interview arrangements.
• Conduct first-round interviews and provide structured candidate assessments for the partner's second interview.
• Coordinate employment offers, onboarding, orientation, probation reviews and employee confirmation.
• Process monthly payroll and ensure the timely submission of EPF, SOCSO, EIS, PCB and other statutory requirements.
• Maintain accurate employee records, employment documents and personnel files.
• Administer and monitor employee leave, attendance, medical certificates, lateness and absence.
• Monitor timesheet submissions and follow up on missing, incomplete or late submissions.
• Address recurring attendance or conduct concerns through documented counselling, reminders and appropriate HR correspondence.
• Prepare regular HR reports covering payroll, recruitment, attendance, leave, training and employee turnover.
• Coordinate internal and external training programmes, training records and HRD Corp matters where applicable.

Skills

Recruitment

Payroll

Employee administration

HR reporting

Education

Diploma or Bachelor's in Human Resource Management / Business Administration or related discipline

Job description

This is a Human Resources generalist role responsible for managing the full spectrum of HR activities within a professional-services environment. You will handle recruitment, payroll, employee administration, statutory compliance, and serve as a key link between employees and management.

Key responsibilities

Manage recruitment activities, including job advertisements, application screening and interview arrangements

Conduct first-round interviews and provide structured candidate assessments for the partner's second interview

Coordinate employment offers, onboarding, orientation, probation reviews and employee confirmation

Process monthly payroll and ensure the timely submission of EPF, SOCSO, EIS, PCB and other statutory requirements

Maintain accurate employee records, employment documents and personnel files

Administer and monitor employee leave, attendance, medical certificates, lateness and absence

Monitor timesheet submissions and follow up on missing, incomplete or late submissions

Address recurring attendance or conduct concerns through documented counselling, reminders and appropriate HR correspondence

Prepare regular HR reports covering payroll, recruitment, attendance, leave, training and employee turnover

Coordinate internal and external training programmes, training records and HRD Corp matters where applicable

About you

Diploma or bachelor's degree in Human Resource Management, Business Administration or a related discipline

At least three to five years of relevant HR generalist experience

Hands-on experience in payroll, statutory submissions, recruitment, attendance and leave administration

Practical knowledge of Malaysian employment legislation and statutory requirements

Experience reviewing employee handbooks, HR policies or employment documents

Experience conducting candidate screening and first-round interviews

Able to prepare clear and professional HR letters and reports

Familiar with Microsoft Office and payroll, attendance or HR management systems

Good written and spoken English and Bahasa Malaysia

Approachable and able to connect naturally with employees