Human Resource Executive

Gard Inc Sdn Bhd.; Kajang; On-site; MYR 45,000 - 76,000; Full time

Job summary

Gard Inc Sdn Bhd is a Bandar Sungai Long-based provider of HVLS fans and ventilation solutions. We seek a proactive Human Resource Executive for full-time work to drive recruitment, onboarding and ISO HR processes.

The ideal candidate has 1–2 years in HR or recruitment, strong communication, and knowledge of Malaysian employment laws. You will maintain training records, support ISO audits and help develop a high-performance HR function.

Qualifications

• Diploma or bachelor’s degree in human resources, business administration or related field.
• 1–2 years of experience in HR or recruitment, preferably in-house or agency.
• Strong knowledge of recruitment practices and vacancy management.
• Good understanding of Malaysian employment laws and HR compliance.

Responsibilities

• Manage full recruitment cycle: sourcing, screening, interviews and offers.
• Coordinate with hiring managers to understand staffing needs and develop strategies.
• Handle job postings, advertising and candidate databases for talent acquisition.
• Prepare interview feedback reports and assist in onboarding.
• Support employee relations, performance management and development initiatives.
• Maintain HR records and ISO-related documentation and compliance.

Skills

Recruitment

HRIS

Microsoft Office

Communication

Organisational skills

Confidentiality

ATS familiarity

Education

Bachelor's degree in Human Resources

Diploma in Human Resources or related field

Tools

ATS

HRIS

Job description

Gard Inc Sdn Bhd is a leading provider of HVLS fans and ventilation solutions. We are committed to building a high-performing workforce through continuous improvement, employee development and quality-driven processes. As a growing company, we value teamwork, innovation and professional growth while maintaining compliance with ISO standards and best practices.

About the Role

We are looking for a proactive Human Resource Executive to join our team in Bandar Sungai Long, Selangor on a full-time basis.

This role focuses on recruitment, training and ISO-related HR processes. You will be responsible for managing the end-to-end hiring process, coordinating employee onboarding and training programs, maintaining training records and supporting ISO documentation and audit requirements. The ideal candidate is organized, detail-oriented and passionate about developing people while driving HR excellence and continuous improvement.

Key responsibilities

• Manage the full recruitment cycle, including sourcing, screening, interview coordination and job offer administration
• Coordinate with hiring managers to understand staffing requirements and develop targeted recruitment strategies
• Manage job postings, advertising and candidate databases to ensure efficient talent acquisition
• Conduct initial assessments of candidates and prepare comprehensive interview feedback reports
• Assist in the onboarding and induction process for new hires, ensuring a smooth transition into the organization
• Support employee relations activities, including performance management and professional development initiatives
• Maintain accurate and up-to-date HR records and documentation in compliance with company policies and legal requirements
• Maintain training records, competency matrices and training effectiveness evaluations.
• Support ISO management system requirements, including documentation, audits and continual improvement initiatives.
• Ensure HR policies, procedures and records are updated and compliant with company and ISO standards.
• Prepare HR-related reports and maintain accurate employee documentation.
• Assist in employee engagement activities and other HR initiatives as required.

What we're looking for

• Diploma or bachelor's degree in human resources, Business Administration or a related field
• 1-2 years of experience in a human resources or recruitment role, preferably in an in-house HR department or recruitment agency
• Strong knowledge of recruitment best practices and the ability to manage multiple vacancies simultaneously
• Excellent communication and interpersonal skills with the ability to interact effectively with candidates and staff at all levels
• Proficiency in HR information systems (HRIS) and Microsoft Office applications
• Attention to detail with strong organisational abilities and the capacity to manage competing priorities
• Good understanding of Malaysian employment laws and HR compliance requirements
• Proactive approach with a genuine interest in supporting internal recruitment initiatives
• Professional attitude with a commitment to confidentiality and integrity
• Preferred: Previous experience with full-cycle recruitment or familiarity with applicant tracking systems (ATS)

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of recruitment experience do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years' experience do you have in industrial relations & employment law?
• Which of the following languages are you fluent in?
• Do you possess or have access to your own transportation?
• How many years' experience do you have as a recruitment coordinator?