Human Resource Assistant

MUHAFIZ SECURITY SDN BHD; Kuching; On-site; MYR 24,000 - 36,000; Full time

Job summary

MUHAFIZ SECURITY SDN BHD in Kuching is seeking a Human Resources Assistant to maintain employee records, update HR databases and prepare routine reports. You will handle data entry, file organization and ensure records are accurate, complete and readily available for audit.

The role requires proficiency in Microsoft Excel and Word, strong attention to detail and good communication. You will work under deadlines, protect confidential information and support HR processes across administration and

Qualifications

• Candidates with office administration, clerical or data entry experience will have an added advantage.
• Proficient in Microsoft Excel and Microsoft Word.
• Good data entry skills with high accuracy and attention to detail.
• Able to manage a large volume of documents and records in an organised manner.
• Good communication and interpersonal skills.
• Responsible, organised and able to work within deadlines.
• Able to maintain confidentiality of employee information and HR records.

Responsibilities

• Maintain and regularly update employee records and HR databases.
• Ensure all employee information and records are accurate, complete and up to date.
• Maintain leave, attendance and absenteeism records.
• Maintain employee accident and claim records and ensure supporting documents are complete.
• Update and maintain employee training records, including attendance and training certificates.
• Update records relating to employment contracts, employment status and service information.
• Organise and maintain employee files and HR documents systematically.
• Perform data entry and data verification in HR systems and records.
• Assist in preparing HR reports and employee data when required.
• Ensure HR records are properly maintained and readily available for audit and monitoring purposes.
• Perform other related HR administrative duties as assigned.
• Candidates with office administration, clerical or data entry experience will have an added advantage.

Skills

Data entry

Attention to detail

Communication

Organizational skills

Confidentiality

Deadline oriented

Tools

Microsoft Excel

Microsoft Word

Job description

• Maintain and regularly update employee records and HR databases.
• Ensure all employee information and records are accurate, complete and up to date.
• Maintain leave, attendance and absenteeism records.
• Maintain employee accident and claim records and ensure supporting documents are complete.
• Update and maintain employee training records, including attendance and training certificates.
• Update records relating to employment contracts, employment status and service information.
• Organise and maintain employee files and HR documents systematically.
• Perform data entry and data verification in HR systems and records.
• Assist in preparing HR reports and employee data when required.
• Ensure HR records are properly maintained and readily available for audit and monitoring purposes.
• Perform other related HR administrative duties as assigned.

• Candidates with office administration, clerical or data entry experience will have an added advantage.
• Proficient in Microsoft Excel and Microsoft Word.
• Good data entry skills with high accuracy and attention to detail.
• Able to manage a large volume of documents and records in an organised manner.
• Good communication and interpersonal skills.
• Responsible, organised and able to work within deadlines.
• Able to maintain confidentiality of employee information and HR records.

What can I earn as a Human Resources Assistant