HR cum Admin Assistant

Private Advertiser; Gelang Patah; On-site; MYR 27,000 - 47,000; Full time

Job summary

Private Advertiser is seeking a Human Resources and Administration Assistant to support recruitment, onboarding, payroll, and HR documentation in Johor. You will handle attendance, records, and various letters, while coordinating admin tasks across departments.

The role involves import/export paperwork, customs coordination, freight liaison, and ensuring confidential handling of personnel files, with daily office administration and supplier coordination.

Responsibilities

• Assist in recruitment, resume screening, interviews, and offer letters / contracts.
• Handle onboarding, records, confirmations, resignations, and offboarding.
• Monitor attendance, leave, OT, lateness, and HR records.
• Compile monthly payroll data including OT, allowances, leave.
• Maintain employee files and HR documents confidentially.
• Prepare HR letters: confirmations, warnings, show-cause, termination.
• Coordinate staff training, announcements, welfare, uniforms, and activities.
• Handle daily office admin: filing, scanning, and record keeping.
• Prepare letters, reports, forms, and admin documents.
• Manage office supplies, uniforms, access cards, keys, assets.
• Coordinate couriers, suppliers, maintenance, repairs, service providers.
• Assist Management and other departments on admin/ops matters.
• Maintain filing and tracking of licences, certificates, renewals.
• Assist with import/export and customs documents.
• Coordinate with freight forwarders, transporters, shipping agents.
• Prepare shipping docs: invoices, packing lists, permits, certificates.
• Follow up on customs clearance and shipment status.
• Ensure shipping and customs docs are complete and filed.
• Coordinate with internal departments to ready goods before shipment.
• Assist with customs enquiries and supporting documents.
• Maintain records for import/export and shipment documentation.
• Perform other HR, Admin, Customs, and ops duties.
• What can I earn as a Human Resources and Administration Assistant

Job description

Assist in recruitment, resume screening, interview arrangement, and preparation of Offer Letters / Employment Contracts.

Handle new employee onboarding, employee records, confirmation, resignation, and offboarding procedures.

Monitor employee attendance, leave, overtime, lateness, and related HR records.

Compile monthly payroll information including OT, allowances, leave, incentives, and deductions.

Maintain employee personal files and HR documentation in a proper and confidential manner.

Assist in preparing HR documents such as Confirmation Letters, Warning Letters, Show Cause Letters, Termination Letters, and internal memos.

Coordinate staff training, company announcements, employee welfare, uniforms, and company activities.

Admin Duties

Handle daily office administration, filing, documentation, scanning, and record keeping.

Prepare letters, reports, forms, and other administrative documents.

Manage office supplies, stationery, uniforms, access cards, keys, and company assets.

Coordinate courier services, suppliers, maintenance, repairs, and other service providers.

Assist Management and other departments with administrative and operational matters.

Maintain proper filing and tracking of company documents, licences, certificates, and renewal dates.

Assist in preparing and checking import/export and customs-related documents.

Coordinate with freight forwarders, transporters, shipping agents, and relevant parties regarding shipment arrangements.

Prepare or compile supporting documents such as invoices, packing lists, permits, certificates, delivery documents, and other required shipping documents.

Follow up on customs clearance and shipment status.

Ensure shipping and customs documents are complete and properly filed.

Coordinate with internal departments to ensure goods and documentation are ready before shipment.

Assist in handling customs or authority enquiries and provide required supporting documents.

Maintain proper records for import, export, customs clearance, and shipment documentation.

Perform other HR, Admin, Customs, and operational duties assigned by Management.

What can I earn as a Human Resources and Administration Assistant